HR & Payroll Administrator – Head Office
The Role:
The role holder plays a key role in supporting the Group HR & Payroll function. Reporting into the HR & Payroll Officer, this role is responsible for ensuring employee data, employee records and all HR administrative processes and kept up to date and run smoothly. The role holder is responsible for assisting in the preparation of the monthly payroll and supporting the wider HR team in administrative duties for recruitment, onboarding, and general people processes. The candidate must be highly organized, detail-focused and keen to develop their career in HR & Payroll.
Type: Permanent, Full Time
Working hours: 40 hours, 8am to 5pm, five days per week
Liaising with: All team members.
Key responsibilities and accountabilities include (but are not limited to):
* Payroll Support:
* Assist with the preparation of monthly payroll input, ensuring accuracy of timesheets, absence records, and any salary/pay changes
* Process new starters and leavers, including issuing P45s and updating systems accordingly
* Maintain payroll data and employee records, ensuring timely updates for any changes (e.g. pay deductions, tax codes)
* Support the HR & Payroll Officer with reporting, pension uploads, and liaising with external payroll providers as needed
* Respond to basic payroll queries and escalate more complex issues where appropriate
* Ensure absolute confidentiality is maintained when handling pay, salary, and further payroll information
* HR Administration:
* Draft and issue employee letters and documentation (contracts, changes to terms, references, etc.)
* Support onboarding processes, including preparing induction packs and scheduling inductions
* Maintain accurate and up-to-date employee files within the HR system
* Support in monitoring absence records, chasing outstanding return-to-work forms
* Help in tracking probation reviews
* Support with recruitment process where needed, namely recruitment administration and cover where appropriate
* Administer leaver paperwork and support in exit interviews
* Assist in any admin relating to Group training, keeping records up to date and administering training agreements
* Maintain confidentiality and professionalism when handling sensitive employee information
* Work collaboratively with the HR & Payroll Officer, and wider HR team
* Prioritise workload effectively and meet deadlines consistently
* Support with general ad hoc admin tasks and HR projects as required
* Any other tasks commensurate with this post
Requirements:
* Previous experience in an administrative role (HR or payroll preferred but not essential)
* Strong attention to detail and ability to handle confidential information
* Proficient in Microsoft Office, especially Excel and Word
* Good written and verbal communication skills
* Well-organised and able to manage and work on multiple tasks at once
* Willingness to learn and develop within the role
* Positive, proactive attitude and team player
What we offer:
* 25 days annual leave (plus Bank Holidays)
* A day off for your Birthday
* Company life insurance
* Length of Service Award
* Cycle to Work scheme
* Enhanced Pension scheme
* Exciting opportunities to participate in team events throughout the year
For more information on this position, please apply today with your latest CV hr@kellinggroup.com
#J-18808-Ljbffr