What You’ll Do
The PMO Portfolio Support Officer plays a key role in enabling effective delivery across Elekta’s project portfolio. This role supports portfolio governance, ensuring accurate reporting, maintaining PMO standards, and driving high‑quality execution through strong coordination and data‑driven insights. Acting as a central point of alignment between Delivery Leads, PMO leadership, and wider business stakeholders, the officer helps monitor performance, manage risks and dependencies, support financial and resource planning, and maintain essential PMO tools and dashboards.
Responsibilities
* Portfolio Governance & Reporting Maintain and update the central portfolio roadmap, ensuring all project data is accurate and up to date. Consolidate project status reports to provide clear portfolio-level reporting, dashboards, and insights. Monitor project performance against KPIs, milestones, budgets, and risks. Support preparation of governance packs for steering groups, portfolio boards, and senior leadership.
* Risk, Issue & Dependency Management Track and support consistent recording of risks, issues, assumptions, and dependencies across the portfolio. Facilitate escalation processes and support the definition and tracking of mitigation plans. Maintain RAID logs and support consistent use of PMO tools and frameworks.
* PMO Standards & Assurance Monitor that project teams follow PMO standards, templates, and delivery methodologies (e.g., Waterfall, Agile, hybrid). Support the onboarding of new Delivery Leads by introducing PMO processes, tools, and delivery expectations.
* Financial & Resource Coordination Assist with tracking portfolio budgets, forecasts, and financial performance. Support resource planning activities, including allocation and capacity tracking.
* Stakeholder Engagement & Communication Act as a central coordination point between Delivery Team teams, PMO leadership, Business & Engineering stakeholders as requested by the Head of PMO. Prepare and distribute communications, updates, and portfolio summaries. Facilitate workshops, planning sessions, and project meetings.
* Tools & Systems Maintain PMO tools such as MS Project, Power BI, Jira, SharePoint, or Portfolio Management Systems. Develop dashboards and visual reports to support data driven decision making and daily management of the Portfolio.
What You’ll Bring
* Degree level qualification with experience working in a PMO, project support or project coordination role.
* English language – education taught in English or having passed a Secure English Language Test (SELT) to at least level B1 (CEFR) or similar recognised test.
* Qualification in Project Methodologies and or Agile.
* Ability to analyse data and prepare clear, concise reports.
What You’ll Get
* Work Pattern: required to work from the Crawley HQ 4 days a week with 1‑day WFH.
* Up to 25 paid vacation days (plus bank holidays).
* Holiday Purchase Scheme.
* Private Medical Insurance.
* Attractive Employer Pension Contribution Package.
* Cycle to work scheme.
* Life Assurance.
* Onsite subsidised restaurant, offering budget‑friendly dining.
* Electric vehicle salary sacrifice scheme.
Equal Opportunity Employment
We are an equal opportunity employer and evaluate qualified applicants without regard to age, race, colour, religion, sex, sexual orientation, gender identity, genetic information, national origin, disability, veteran status or any other protected characteristic.
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