We're looking for a Clerical Assistant to join our Occupational Health team, to support the clinical and therapy teams in delivering a high-quality service. In this role you will be the first point of contact for users of the service. This is an excellent opportunity for someone who is organised, people-focused, IT literate and keen to contribute to a supportive environment.
You will work closely with clinical staff, helping to manage diaries, arrange appointments for clients, prepare paperwork, and provide administrative support for all activities from recruitment to retirement. The role is full time based at Portisfields, reporting to the Office Manager.
Your Main Responsibilities will include:
* Providing confidential word processing and typing support, including compiling letters
* Maintaining records (both digital and paper-based), sorting post, and general administration
* Managing diaries and booking client appointments
* Ordering and maintaining stationery, equipment, and supplies
* Greeting clients and handling telephone enquiries in a professional manner
* Assisting flexibly across the team and wider unit as needed
* Provide bespoke support to the clinical teams in areas such as PSS administration and recruitment / health surveillance activities
Skills and Experience Required:
* Confident using Microsoft Office packages (Word, Outlook, Excel)
* Strong organisational and time management skills
* Good communication skills and the ability to work well with others
* Experience of inputting and processing data accurately
* Experience of working in a confidential environment and awareness of data protection requirements and confidentiality issues surrounding electronic and manual records
What we can offer you:
A package of financial, lifestyle and health benefits to support whatever stage of life you're in. Including:
* Continuous professional development
* Local Government Pension Scheme
* Employee Assistance scheme offering help through counselling services, legal advice, fitness advice, personal coaching and health assessment
* Staff discount scheme for savings on shopping, days out, sporting events, holidays
* Free on-site parking
Additional Information:
This is a full-time position, working in Portisfields in Portishead.
The unit operates between Monday – Friday and the hours of Admin team cover is provided on a rota basis alternating between and
Full training on relevant in-house systems will be provided, and ongoing support is available to help you succeed and grow in the role.
For more information please see the job description attached.
About us
Diversity is a strength and individuality is an asset.
We recognise the benefit different life experience and perspectives can bring.
We are on a journey to become the most inclusive police force in the country.
Find out more about our benefits and culture
Please note: We reserve the right to close this vacancy early if we receive a high volume of applications. We encourage interested candidates to apply as soon as possible to ensure their application is considered.
Important information before you commence an application (for external applicants)
You will require the following detail to complete this application form:
* National Insurance Number
* Identification Detail e.g. passport
* Address information including proof
* Referee information
* Full employment history including dates and any qualifications you may have attained
* Tattoos - you will also be requested to provide photos and describe of any visible tattoos you have
If the role requires you to drive you will also be required to upload details from your full driving licence including photos.
Important information before you commence an application- for ALL applicants
The application system only remains active on a single page for a period of 60 minutes.
Please ensure you allow time to complete your application fully as part complete pages do not save.
If the role has evidence questions you may wish to save these remotely and paste your answers into the boxes at time of submission.