Overview
Join to apply for the Accounts Payable Administrator role at DEA Specialised Airborne Operations.
Location: Lincoln/Retford | Contract Type: Permanent | Working Hours: Part-time 20-25 hours per week
Department: Finance | Reports To: Finance Manager
Role overview: We are seeking a detail-oriented and organised Accounts Payable Administrator to join our finance team within a dynamic and fast-paced aviation environment. You will be responsible for managing the end-to-end accounts payable process, ensuring timely and accurate processing of invoices related to aircraft maintenance, parts, fuel, airport services, and other operational suppliers.
Responsibilities
* Accurately process supplier invoices related to aviation services, maintenance, fuel, and ground handling.
* Perform invoice matching (invoice, purchase order) to ensure correct approvals and compliance.
* Reconcile supplier accounts and investigate discrepancies in a timely and efficient manner.
* Process multi-currency transactions (GBP, USD, EUR, etc.) and manage foreign exchange considerations.
* Ensure supplier payments are made within agreed terms, via BACS, CHAPS, or international wire transfers.
* Liaise with procurement, engineering, and operations teams to resolve invoice queries and PO issues.
* Handle expense reports and ensure compliance with internal policies and HMRC guidelines.
* Maintain accurate and up-to-date supplier master data, including banking details.
* Support internal and external audits with documentation and reporting.
* Ensure compliance with aviation industry standards, company policies, and UK regulatory requirements.
Person Specification
* Previous experience in an Accounts Payable or finance role, ideally within the aviation, logistics, or transport sector.
* Strong understanding of invoice processing, payment cycles, and supplier management.
* Competent in Microsoft Excel, Google and finance systems (e.g. Sage).
* Strong numeracy skills, attention to detail, and ability to manage large volumes of transactions.
* Experience with international suppliers and multi-currency transactions.
* Understanding of VAT treatment for aviation services and international purchases.
* Knowledge of CAA, EASA, or FAA finance-related compliance (beneficial but not required).
* Familiarity with aviation-specific terminology and supplier types (e.g., MROs, FBOs, OEMs).
* Experience working in a regulated industry or with aircraft/parts suppliers.
Benefits
* Company pension scheme
* Private Health Insurance
* Life Insurance
* 20 days holiday (pro-rata) + bank holidays
* On-site parking
Employment details
* Seniority level: Entry level
* Employment type: Part-time
* Job function: Accounting/Auditing
* Industries: Airlines and Aviation and Accounting
Notes: Referrals may increase your chances of interviewing. This description is focused on the role and requirements for the Accounts Payable Administrator position at DEA Specialised Airborne Operations.
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