Assistant Organisational Development Officer (Systems & Data)
Appointments are usually at the first point of the scale, with annual pay progression each 1 April after six months’ service.
Contract: Permanent
Hours: 35 hours per week, Monday to Friday, Hybrid working available
The Role
This is a varied role providing administrative support to the Organisational Development Team and the Director of People and Culture, helping to coordinate and support the delivery of key initiatives across the Glasgow School of Art.
The role has a strong and explicit focus on systems, data and coordination, supporting the effective completion of organisational development activity. You will play a key role in ensuring projects are well organised, accurately tracked, and delivered efficiently.
Working within a busy team, you will support departments across the institution, ensuring activity is effectively coordinated, accurately recorded, and delivered in a timely way.
You will work across a range of digital platforms, including LearnUpon, iTrent, Qualtrics, Power BI, Campaign Monitor and Excel, maintaining high-quality data, producing routine reports on participation and engagement, and supporting colleagues in the effective use of systems. You will also ensure data is accurate, up to date, and supports informed decision-making.
Key Responsibilities
* Provide administrative support to the Organisational Development Team and the Director of People and Culture
* Maintain and update organisational development data across multiple systems, ensuring accuracy and consistency
* Produce routine reports on participation, engagement and development activity
* Respond to system queries, resolving straightforward issues and escalating where appropriate
* Support the coordination of organisational development activity, including workshops and training sessions
* Coordinate logistics such as scheduling, bookings, communications and resources, supporting the smooth running of sessions
* Maintain accurate attendance and participation records
* Support organisational development communications, including drafting content for newsletters and maintaining intranet pages
* Assist with budget tracking and financial administration, including processing invoices and payments to external providers
* Work collaboratively with colleagues across the HR team to support delivery of organisational development activity
About You (Skills & Experience)
We are looking for a highly organised and proactive administrator with strong coordination skills and confidence working with systems and data. You will be comfortable managing multiple priorities, maintaining accurate records, and producing reports, with excellent attention to detail.
You will bring a practical, solutions-focused approach, using initiative to resolve issues and support colleagues effectively. Strong digital confidence is essential, particularly in working across multiple systems and using Excel to manage and analyse information.
This role sits within an organisational development context and focuses on systems, data and coordination to support the delivery of development activity across the School. We are particularly interested in candidates with strong administrative, systems and coordination experience.
Benefits of Working at GSA
At the Glasgow School of Art, we are committed to creating a supportive, inclusive, and rewarding working environment. Our benefits package is designed to promote your professional development, financial wellbeing, and work-life balance.
What we offer:
* Annual incremental progression and accredited Real Living Wage employer
* Pension Provision
* Access to Local Government and Teachers’ pension schemes
* Relocation Support
* Available for eligible roles
* Salary Sacrifice Schemes
* Including Cycle to Work
* Flexible and Hybrid Working
* Supporting work-life balance
* Health and Wellbeing Support
* Employee Assistance Programme, Myndup, and wellbeing initiatives
* Employee Discounts and Lifestyle Benefits
* HAPI platform offering retail and gym discounts
* Learning and Development
* Internal/external training and External Staff Development Fund
* Recognition and Celebration
* Long service awards and staff recognition events
Why Join Us
At the Glasgow School of Art, you will be part of a creative and collaborative community that values its people. We are committed to supporting your development and wellbeing, and to creating an environment where you can thrive.
Our approach is shaped by our core behaviours, which underpin how we work together and support one another across the School. You can find out more about these in our People Strategy.
Closing date
Closing date for submission of completed applications: 23:59 (BST), Monday 11th May 2026.
Interviews for this post will take place on Thursday 21st May 2026. Interviews will take place in person, in Glasgow. Please advise if you are unable to attend in person on this date.
We are committed to providing an inclusive and accessible recruitment process. If you require any reasonable adjustments at any stage of the recruitment process, please let us know and we will be happy to support your needs.
For full details including Job Description and to apply online, please visit:
https://glasali.webitrent.com/glasali_webrecruitment/
Enquiries: HRServicedesk@gsa.ac.uk
Right to Work
If you do not currently have the right to work in the UK, we are unable to offer sponsorship for a Skilled Worker visa for this role, as it does not meet Home Office eligibility requirements. Further details can be found on the Home Office website.
The Glasgow School of Art is committed to ensuring equality of opportunity in work and study. We strive to create and maintain an inclusive environment where all students and employees feel safe, understood and valued.
Applications are welcomed from candidates regardless of age, disability, sex, ethnic or religious background, gender identity or sexual orientation, marital status, pregnancy, maternity, caring responsibilities or care experience.
We recognise we do not yet have the diversity of staff that we aspire to and particularly welcome applications from candidates from Minority Ethnic backgrounds, who are currently underrepresented at GSA.
To view our Fair Work statement, please clickhereand to view our Equality, Diversity and Inclusion documentshere.
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