Whisper is a leading global production company, specialising in sports, unscripted and branded entertainment.
Our diverse team of over 270 team members work in offices across the UK and beyond, producing top level sports such as Formula One, UEFA, Wimbledon, and The Paralympics, as well as branded content, prime-time documentaries and entertainment quiz shows for a raft of broadcasters.
In 2023 Whisper won a BAFTA and was nominated for an International EMMY.
It's co-owned by Sony Pictures Television and is a seven-times Broadcast Best Places to Work.
We are looking for Production Coordinators to join our Sport & Digital Departments to work across Live & Non-Live Sport Productions.
The role would suit Production Coordinators who have experience of working in sport and in a fast-paced environment with excellent communication skills.
You will be coordinating complex shoots both in the UK and internationally, booking travel & crew and need good prior knowledge of rights & music clearance; post production paperwork & archive clearance.
Whisper is proud to be an equal opportunities employer. We welcome and encourage applications from candidates of all backgrounds, communities, and lived experiences. We are committed to creating an inclusive environment where everyone feels valued and supported.
Key Responsibilities
* Provide direct support to the Production Manager and wider team, ensuring clear communication of key production information across all departments, crew, and talent
* Organise call sheets and book travel for production, crew, contributors, and talent both in the UK and internationally
* Create and maintain detailed production schedules across pre-production, live event/shoot, and post-production phases
* Negotiate rates with external suppliers and crew
* Coordinate and deliver a range of production elements across location, studio, and outside broadcasts (OBs)
* Support the Production Manager with budget tracking, including raising purchase orders, processing expenses, reconciling petty cash, monitoring spend, and liaising with the finance team where appropriate
* Understanding of music reporting requirements and ensure accurate cue sheets are maintained and submitted
* Assist Producers with archive and clip clearance processes, ensuring all material is cleared for use and properly documented
* Understanding knowledge of Health and Safety policies
* Assist with completing the Albert Carbon Calculator, tracking data accurately (travel, catering, power, materials) and supporting sustainable production practices.
Please note that responsibilities may be amended, added to, or removed to reflect the changing needs of the production or organisation.
Experience, Skills & Knowledge
* At least two years Production Coordinator experience in a broadcast environment
* Comfortable working in a busy ever-changing environment
* Experience of dealing with logistics both in the UK and internationally including visa applications and carnets
* Good communication skills and an aptitude to learn new tasks as well as a strong team ethic
* Excellent organisational and time management skills
* Familiarity with broadcast production workflows & basic technical understanding
* Basic Budgeting skills
* Proficiency in Microsoft Office, and production management tools
* The ability to prioritise tasks and work under pressure
* Ability to work effectively with others, manage relationships in a diverse team and a promoting a positive work ethic
* Ability to work on your own initiative and ability to refer up when necessary
* Excellent attention to detail and ability to react quickly to project changes
* Flexibility and adaptability to changing workloads and new systems
Location
Kew, London
Working Days:
5-day week, x4 days in office and x1 day WFH.
You will be expected to work with the team to plan a schedule based on production requirement.
Lieu days will be given for any days worked over a five-day week.
Whisper offer the option of flexitime hours subject to production requirements.
Start:
ASAP for six to nine months FTC dependent on project.
Salary:
Based on experience.
Application Closing:
Friday 3rd October, 4pm BST.
How to apply:
Please upload your CV and cover note telling us in your own way why you are the right candidate for this role and if you have a preference to work in Live or Non-Live Sport.