Accounts Administrator (Part-Time)
Location: Glasgow / Home-based
Hours: Part-time – hours to be agreed at interview (flexible working available after probation)
Reporting to: Director of Operations, Interim Finance Director, CEO
About the Role
We are seeking a diligent and organised Accounts Administrator to support the day-to-day financial operations of the business. This is a hands-on operational finance role, ideal for someone who thrives on accuracy, organisation, and working independently.
You will play a key role in maintaining healthy cashflow, ensuring invoice compliance, and providing reliable transactional support to the wider finance and operations teams.
Additional support hours may be required depending on business needs, with TOIL or overtime applied in line with company policy.
Key Responsibilities
Accounts Receivable
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Generate and issue customer invoices in line with contractual terms
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Monitor aged debt and carry out proactive credit control activities
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Accurately record and allocate incoming payments
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Resolve billing queries in collaboration with internal teams
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Maintain accurate debtor records and support month-end reconciliations
Accounts Payable
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Process supplier invoices, ensuring correct coding and approvals
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Prepare and process supplier payment runs
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Reconcile supplier statements and investigate discrepancies
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Maintain organised AP documentation in line with audit requirements
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Support the processing of staff expenses
Financial Administration
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Complete bank reconciliations and transaction checks
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Maintain financial filing systems to meet audit and compliance standards
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Support the Finance Manager or Operations Director with ad-hoc tasks
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Assist with month-end schedules and reporting as required
Compliance & Controls
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Adhere to internal financial policies, controls, and approval workflows
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Maintain confidentiality and comply with data protection requirements
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Contribute to continuous improvement of financial processes
Person Specification
Essential
Knowledge & Experience
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Solid understanding of accounts receivable, accounts payable, and bookkeeping principles
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Experience in an AR/AP or finance assistant role
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Experience processing invoices, payments, and reconciliations
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Strong working knowledge of Xero
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Ability to work independently with high levels of accuracy
Skills
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Excellent attention to detail
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Strong written and verbal communication skills
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Ability to manage workload and meet deadlines
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High level of integrity when handling confidential information
Qualifications
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AAT qualified
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ACA / ACCA / CIMA qualified or part-qualified (or equivalent)
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Strong IT skills, including Excel and accounting software
Desirable
Experience within an SME or fast-paced environment
Knowledge of VAT and audit preparation
Experience improving or streamlining financial processes
Confident communicating with customers and suppliers on payment matters
Qualified by experience (QBE)
Additional business or leadership qualifications
Why Join Us?
Flexible working arrangements
A key operational role with real impact on business performance
Opportunity to work closely with senior leadership
Supportive environment with scope for process improvement