*Previous applicants need not apply*
We are seeking an experienced and motivated Administrative Assistant to join our team in the Dundee office. Reporting to the Operations Manager and based within the Operations Team, the Administrative Assistant will play a key role in ensuring the smooth day-to-day running of operational activities. The postholder will support travel planning, financial administration, supplier coordination, stock management, and meeting organisation.
Key Tasks & Responsibilities
Team & Travel Support
* Front of house duties including greeting visitors and managing incoming deliveries
* Support the Operations Manager with planning and coordinating team travel, including flights, accommodation, transport, visas, petty cash, and detailed travel itineraries for overseas trips.
Financial & Administrative Support
* Assist with monthly credit card reconciliations and petty cash management.
* Raise purchase orders in line with internal procedures and approved requests.
Operations & Logistics Support
* Liaise with suppliers to ensure quality assurance certificates and compliance documentation are current and correct.
* Assist with shipping paperwork, order entry, and supplier communications regarding deliveries and documentation.
* Collect, maintain, and file supplier and product records, ensuring accuracy and completeness.
* Support stock management by booking in received goods, reporting discrepancies, maintaining accurate stock records, and assisting with routine stock checks and monthly reconciliations.
Meeting & Diary Management
* Plan and schedule meetings, manage diaries as required, and take accurate meeting minutes.
The postholder will be required to undertake other administrative duties as required to support the operations team
Person Specification
* A team player with excellent interpersonal skill
* Adaptable and flexible in a fast-paced office environment
* Reliable and proactive
* Willingness to learn and develop new skills
Job Types: Full-time, Permanent
Pay: £26,000.00 per year
Benefits:
* Additional leave
* Bereavement leave
* Company events
* Company pension
* Cycle to work scheme
* Enhanced maternity leave
* Enhanced paternity leave
* Free flu jabs
* Free parking
* Health & wellbeing programme
* On-site parking
* Private dental insurance
* Private medical insurance
* Sabbatical
* Sick pay
* Work from home
Work Location: Hybrid remote in Dundee DD2 1DX