Job Purpose:
Reporting to the Asset & PPM Manager, this role is critical in ensuring effective administration of Asset & planned Maintenance activity across the ASDA portfolio. Acting as technical support / Specialist within the area of Asset / Hard Services Planned Maintenance.
Key Accountabilities
One City
* To represent the company in a professional and competent manner at all times and develop strong working relationships with City and ASDA colleagues.
CAFM & Asset Administration
* Responsible for providing a technical knowledge of both Asset Management and Planned preventative maintenance.
* Provide a clear understanding of Planned maintenance, Schedule, Task sheets and compliance to both statutory and industry best standards (SFG20)
* Working as part of the Administration team, responsible for administering Asda asset database and planned preventive maintenance system, ensuring assets hold key information vital to Asda warranty and LCC programmes.
* Taking a lead role in maintenance of asset model and warranty libraries
* Extracting asset model and warranty information from customer information systems
* Maintenance of asset warranty guarantees and updating the automated warranty system
* Maintain asset and PPM modules ensuring all assets have a current maintenance programme and are legislative with current, compliant, documentation.
* Analytical reporting on asset variances identified via the data warehouse reporting tool.
* Monitoring asset changes, additions, disposals edit etc made via the asset app daily.
* Liaise with Managed Contract Team on asset changes, additions, disposals edit etc. made via the asset app to managed contract asset types.
* Work with field operatives to maintain accuracy of information on asset database.
* Working with Asset & PPM Manger to ensure variation changes are captured and implemented
* Ensuring all assets have valid certification, maintaining relevant reports.
Ensured Compliance
* Ensure process and procedure are implemented across the Operational teams,
* Ensure key asset / PPM data is relevant and current to both legislative and industry best standards (SFG20)
* Ensure certification uploaded against each PPM, to ensure both legal and non legal compliance
* Responsible for escalating / flagging any gaps in process or compliance to Asset PPM Manager
Manned Contracts
To work in partnership with Managed Contracts / Group Procurement Team to:
* ensure all assets maintained by a third-party contractor have planned PPM scheduled
* Assist with upload of certification where required
* to ensure all Planned maintenance activity has been planned and monitor and manage the timely close out of PPM tasks
* Responsible for escalating / flagging any gaps in process or compliance to Asset PPM Manager
Relationships
* Develop/maintain key relationships with client, engineering, store services, compliance team, and wider contract stakeholders. ·
Supporting the wider business
* To comply with any other reasonable request or instruction from the City Management Team
Financial Responsibility:
* Review and monitoring of contract (Asset / PPM) variation and control
Knowledge, Skills and Abilities
General Education
* 5 GCSEs or equivalent, include Mathematics, English & Science
* A levels or equivalent to include a administrative, number based subject
Professional/Academic/ Vocational Qualifications
* Level 3 qualification in relevant subject
* Level 4 qualification in relevant subject
Specific Knowledge
* Experience of Hard Services Planned maintenance to SFG20
* Planned Maintenance / Asset Knowledge
* Experience of Soft / Cleaning specification
* Experience of creating PPM task sheets / implementing Planned maintenance
Demonstrated Behaviours
* Excellent organisational skills including time management & planning.
* Willingness to accept ownership and accountability of work.
* Ability to use own initiative to problem solve whilst working alone or as part of a team.
* Can work well under pressure whilst ensuring all outputs are completed with accuracy and attention to detail,
* Motivated & Strong Positive Attitude
*
Lead by example
* Ability to influence others
Specialist Requirements
* Willingness to work flexible hours
* Current driving licence