Team Administrator
NHS AfC: Band 3
Main area Administration for the perinatal mental health service. Grade NHS AfC: Band 3 Contract Permanent Hours Part time - hours per week (Monday, Tuesday and half day on either a Wednesday, Thursday or Friday) Job ref -SPE-8- Site Scarsdale, Town Chesterfield Salary £, - £, Pro rata Salary period Yearly Closing //6 :
Want to make a real difference and have a truly rewarding career? Join 'Team Derbyshire Healthcare' and become part of a talented, compassionate and enthusiastic workforce committed to a vision of ‘making a positive difference in people's lives’.
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Job overview
North Perinatal CMHT are looking for an enthusiastic Team Administrator to join our team in North Derbyshire, based at Scarsdale Clinic, off Newbold Road in Chesterfield.
This post is per hours a week.
Working pattern : Monday 9-5pm, Tuesday 9-5pm and then the remaining 4 hours can be worked on the any of following days, Wednesday, Thursday or Friday.
The perinatal mental health service cares for women who are suffering with moderate to severe mental health problems, from the end of the first trimester in pregnancy up until the baby is two years old.
The perinatal service works with women and their families from Derby City and North and South Derbyshire - (This post is based in the North Team and will cover the area of North Derbyshire).
Main duties of the job
The post holder will ensure the delivery of a comprehensive, high quality secretarial/front of house and administrative service to the Perinatal Community Mental Health Service, including speaking with patients to organise appointments, arranging appointment dairies, inputting on electronic patient records, contributing to monthly monitoring reports and the typing/word/processing of letters, minutes, reports, and other routine correspondence.
Working for our organisation
It is Trust policy that for posts that are for a time limited period, applicants who are currently employed by an NHS organisation will only be appointed on a secondment basis and should have approval from their line manager this is possible before applying. Applicants who are not employed by an NHS organisation, will receive a fixed term contract.
We are a well established team, with a wealth of experience in this area and pride ourselves on delivering quality care to our patients and their families.
Our service has been accredited for many years by the Royal College of Psychiatrists Care Quality Network for Perinatal Mental Health, as we have met and adhere to the required standards for delivering perinatal care in the community, ensuring best practise is adhered to.
Local induction, along with the Trusts corporate induction, will be provided and there are opportunities available to access training to support the development of your knowledge and skills in this area. Induction will also include shadowing experienced members of the team and regular clinical, managerial and team supervision.
Detailed job description and main responsibilities
Please see attached Job Description and Person Specification. To apply, please click APPLY FOR THIS JOB - this link will take you to the TRAC Recruitment Site. You will need to register if you do not already have an account
Person specification
Qualifications
Essential criteria
1. RSA III Typing/Word Processing or equivalent
2. English Language and Maths – GCSE Grade C or equivalent
3. RSA II Audio Typing or equivalent
Desirable criteria
4. CLAIT PLUS/IBT2
Experience
Essential criteria
5. Experience & knowledge of using a variety of software programmes including Microsoft Outlook, Word, Excel, and PowerPoint
6. Demonstrable administration experience
7. Experience of working as part of a multi-disciplinary team
8. Front of house/reception experience
Desirable criteria
9. Previous Perinatal CMHT experience
Knowledge and Skills
Essential criteria
10. Excellent organisational skills
11. Excellent communication skills
12. Effective office management skills (ie diary management/systems)
13. Ability to work on own initiative and without direct supervision within procedural guidelines
14. Ability to service meetings including note taking
15. Ability to work in a rapidly changing environment
16. Ability to manage conflicting priorities, organise workload effectively and to meet deadlines
17. Willingness to undertake further training and development in accordance with the needs of the service
Personal attributes
Essential criteria
18. Ability to liaise and communicate at all levels within the organisation, with patients and carers
19. Good team working skills
20. Excellent interpersonal skills
21. Flexible approach to working practices
Other
Essential criteria
22. Clear understanding of confidentiality
23. Non-judgemental and positive attitude towards service users and carers
Further details / informal visits contact
NameLaura Newbould-JonesJob titlePerinatal Clinical Operational ManagerEmail number
If you have problems applying, contact
Address Recruitment Team
Kingsway Hospital
Telephone option 1, option 1