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Logistics and Sales Administrator, Basildon
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Client:
Reed - UNLIMITED
Location:
Basildon, United Kingdom
Job Category:
Other
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EU work permit required:
Yes
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Job Views:
2
Posted:
02.05.2025
Expiry Date:
16.06.2025
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Job Description:
JOB TITLE: Logistics and Sales Administrator
Opportunity for an organised and flexible administrator to join a growing global business in Essex.
Purpose of the Post
To be responsible for all aspects of logistics and sales administration.
First point of contact with key customers and ANZCO NZ for order management, shipping details, and information requests.
To free up the Logistics Manager, Commercial Manager, and General Manager to focus on more strategic, customer-focused, and revenue-generating work.
To be responsible for the data management & accuracy of sales and logistics information in customer and ANZCO software systems.
Covering the Logistics Manager during times of holiday and travel.
To be an active member of the small team.
Duties and Tasks
* Check the accuracy of vital importation documentation and correct any mistakes with ANZCO NZ.
* Request PINs and book/send to hauliers.
* Send loadout reports and weekly shipment reports to customers, and be the point of contact for ad hoc customer inquiries.
* Update the logistics log with ETAs and confirmed dispatch details.
* Backup and cover for the Logistics Manager.
* Manage orders between ANZCO NZ/Itoham Japan and customers for weekly and monthly programs.
* Input sales data into ANZCO systems and confirm with customers.
* Handle customer-specific sales administration tasks.
* Serve as the point of contact and controller for important ANZCO documents and processes like specs, certifications, trace requests, and industry data reports.
* Manage various customer purchasing and supply chain systems.
* Create and distribute available stock sheets to the sales team.
* Coordinate onboarding of new customers and form submissions.
General Administration
* Act as gatekeeper of the office landline.
* Packing and couriering of product samples.
* Manage holiday calendar, office supplies, and expense filing.
* Potential to take over some smaller customer accounts if interested.
General and Other Duties
* Undertake any reasonable duties or reports as directed by the General Manager, Logistics Manager, or Commercial Manager within your skills and capabilities.
Person Specification
The ideal candidate should be self-motivated, enthusiastic, and possess strong organisational and administrative skills. The ability to accurately execute repetitive and detail-oriented tasks is essential. They should also be able to work independently, be willing to fit into a small multi-function team, and assist wherever needed.
Experience (Essential or Desirable)
Knowledge of the industry and current practices is desirable.
Experience in logistics or sales administration is essential.
Experience in sales is desirable.
Advanced knowledge of Microsoft Word, Excel, and Outlook is essential.
Ability to prioritise work and meet strict deadlines is essential.
Effective and confident communication skills, both formal and informal, are essential.
Flexible work ethic and team player attitude are essential.
Qualifications (Essential or Desirable)
N/A
Discretionary bonus opportunity, health insurance, and a defined contribution pension (salary sacrifice optional with 5% employer contribution) are offered.
Conditions:
Hours: 24 hours per week (3 days). Flexible on hours and days.
Holidays: 15 days (based on 25 days per year, FTC).
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