Overview
As a Project Manager, your role will be to ensure the successful planning, execution, and completion of a variety of projects for the Design and Innovation Centre.
Project Manager
Working out of the Design & Innovation Centre in London, you will be responsible for a variety of design initiatives across packaging redesign, brand guidelines and shopper toolkits.
You will be the key point of contact between our marketing partner’s and the company’s internal design, artwork, and production teams you will ensure projects are delivered smoothly and be accountable for building, developing, and maintaining important client relationships. You will be commercially astute and able to hit deadlines whilst managing your own workload.
Responsibilities
Programme Management
1. Reporting to your Senior PM you will be responsible for the day to day project management and support for specific programmes of work.
2. Support Senior PM to create Scope of Works for all programmes.
3. Support Design Lead and Senior PM to plan and manage project timelines, track budgets and cross charges (if applicable), schedule reviews/feedback and milestone meetings.
4. Manage day to day resourcing and manage the resource tracker for projects, freelancers and artwork/production.
5. Support Senior PM to generate monthly contractor forecast based on agreed project priorities. Track and report weekly.
6. Ensure contractors are at full capacity. Ensure tracker is up to date and anticipate any capacity issues.
7. Flag overspend or additional budget requirements to Design Leads and marketing partners promptly.
8. Keep full track of all your live projects and be able to give a full account of the status of each project at any given time.
9. Be flexible and able to co-ordinate multiple projects in a fast-paced environment, be self-motivated, efficient, and highly organised.
Budget & Finance
10. Attending weekly budget reconciliation meetings.
11. Manage project budgets, cross charges and reconciliations.
12. UpdatecomAOP figures/ratecard for reporting.
13. Track Yuno Juno Invoices and spend and report monthly.
People Management
14. Build relationships with key contacts across the business and be consistent point of contact for your projects/brands.
15. Responsible for regular communication between internal and cross functional teams.
16. Participate in monthly Global Ops meetings and grow understanding of Global Project Management ways of workings, tools and capabilities.
17. Support Production by creating clear productions briefs, including SKU’S lists, master artwork templates and release timings.
18. Partner with Production to manage the artwork process, including proofreading and artworks checks prior to artwork release.
Project Management tools
19. Manage and maintain projects oncom, complete budget figures for monthly & quarterly reporting and coordinate design share outs when required.
20. Set up/train freelancers oncomfor timekeeping.
21. Create freelancer bookings on YunoJuno including IR35 assessments, manage and approve YunoJuno timesheets for freelancers.
Qualifications
22. To be an effective project manager in the Design and Innovation centre, you need to be a specialist in the following areas:
23. Strong technical knowledge of the print production process for packaging and point of sale.
24. Ability to manage multiple large scale projects; managing priorities, showing agile and flexible thinking in response to complex project demands.
25. Natural, empathetic and timely communicator, managing the flow of information both upward and downward internally and to outside agencies.
26. Anticipating potential challenges to projects and proposing solutions in advance of an issue becoming a crisis.
27. A strong desire to control every aspect of project planning; from design objectives and outcomes, timeplans and milestones, to financial forecasting and budget control.
28. Meticulous attention to detail when writing briefs, meeting reports, project updates and presentations.
Differentiating competencies:
29. Flexibility; able manage complexity and ambiguity.
30. Muti tasker and adept in working in a fast paced environment.
31. In depth knowledge of design process supported by excellent technical knowledge.