West Nautical Limited - Cyprus - provides a full spectrum of superyacht services starting from yacht charter to crew placement and operational management worldwide. The company continues to grow at a fast pace so new opportunities are arising to enable this growth, whilst delivering the service we pride ourselves on. If you want to know more about us, you are welcome to visit our website:
Accounts Executive – Working Remotely
Line Manager: Head Accountant
The position of Yacht Accountant is a central role to the company's operation, working within the company's global accounts team and working directly for the Head Accountant.
The primary objective of the Accounts Executive is to support the Head Accountant with the client accounts within the yacht management department, working alongside the Yacht Accountant as required. The role has some varied tasks, but shall be responsible for the following tasks, as well as other tasks as directed by their manager in the pursuit of their role:
General Duties:
* Managing any client queries by communicating directly with the client and liaising with the Captain / Accounts Team as required – closing client queries within two working days and more complex queries within one working week.
* Managing Captain / crew questions and queries – closing within two working days.
* Managing any internal Company Director / Head Accountant questions and queries – closing within two days and more complex queries within one working week.
* Have direct access to all relevant yacht and client accounts data, banking and card websites, portals, financial and account software, accessing them remotely as required for the completion of necessary job tasks – daily as required.
* Manage client payments; ensuring approved invoices are paid correctly and within two working days.
* Upload invoices / credit notes to the client accounting software whilst adding the correct cost categories and descriptions – uploading within one working day.
* Checking assigned client pre-paid cards / cash accounts to ensure correct cost categories / descriptions have been used, that all receipts have been uploaded and they are error free etc, raising queries with the Captain / crew / client as required – checking at least once per week.
* Month end bank/credit card/cash reconciliations of the client accounts – reconcile the accounts within three working days.
* Creating monthly/annual account reports – sending to the client ASAP after month end, but within one working week.
* Translation of client account reports and monthly/annual budgets as required – monthly budgets within two working days / annual budgets within one working week.
* Raising fund requests to receive funds from the Owners within two working days.
* Regularly communicating with clients to find out if they require additional financial information (maybe owner, family office, PA, Captain etc depending on the client / manager relationship) – reaching out at least once per working week.
* Communicating with Captain and any relevant crew who may benefit from talking in their native language to solve queries as required by the client / manager relationship – on request from Accounts Team.
* Be a Voly superuser.
* Be able to deliver Voly software training to Captains/crew, clients and colleagues.
* Be a QuickBooks superuser.
* Be able to deliver Xero software training to Captains/crew, clients and colleagues.
Person specification:
* Higher economic or finance education.
* Experience in accounting/finance/book keeping – minimum 3 years.
* Practical knowledge of principles of preparation accounting and financial statements under UK GAAP.
* Experience of work with International Financial Reporting Standards (IFRS) and consolidated financial statements.
* Understanding the difference between cash and accrual principles.
* Understanding the basics of financial analysis and calculation of various ratios.
* Native or excellent Russian speaking and writing is essential – other languages are a bonus.
* Excellent written and spoken English.
* Someone who wants career progression and to establish longevity within the company.
* Experience and aptitude in customer service.
* High levels of computer literacy (Mac preferred but not essential).
* Experienced using a variety of accounting software especially QuickBooks.
* An 'Excel' superuser.
* You will be hard-working and will need a high degree of accuracy.
* You should be able to summarise complex issues in a reader friendly style.
* You should be able to take responsibility for your work output.
* Experience of working in a 24/7 working environment and has flexibility to work out of office hours.
* Able and willing to adapt to demands and changes in the workplace.
* Ideally you will have relevant experience for this role, but training and support is given to candidates who we believe have the potential to succeed.
* Proven longevity in previous roles.
Job Types: Full-time, Permanent
Benefits:
* Additional leave
* Cycle to work scheme
* Employee discount
* Free flu jabs
* Free parking
* On-site parking
* Referral programme
Experience:
* Accounting: 2 years (preferred)
Work Location: Hybrid remote in Newcastle upon Tyne NE2 2AD