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Medical Secretary
The closing date is 29 October 2025
If you have highly efficient secretarial and organisational skills, an opportunity has arisen for a medical secretary position within the Colorectal and Lower GI service at Worthing hospital. This varied role provides support to Colorectal and Lower GI consultant surgeons and multidisciplinary clinical team
We are looking for an individual who has the ability to communicate effectively with colleagues, patients and the clinical staff
Previous secretarial/administration experience and typing skills are desirable, as are knowledge of the hospital environment and medical terminology
Our ideal candidate will be flexible and adaptable and willing to work as part of our busy but supportive team
If you think you have the qualities to fill this post, then please apply. Training and support will be given to the successful candidate
There is one part time post available, on a fixed term or secondment basis to cover a 12-month maternity leave. Successful candidates will work at Worthing Hospital
Main duties of the job
To work as part of the administration team to provide accurate and efficient secretarial support for the General Surgery services
Your role will involve working for a busy team supporting the Colorectal and Lower GI service at Worthing hospital. It is a wide and varied role with tasks including liaising with patients, GP practices and consultants. If you enjoy being a team player this post offers variety and the opportunity to play a key role in supporting the team with the efficient running of the directorate
Specific duties include:
* Proofing of clinic letters and typing correspondence from audio dictation
* Amending departmental proformas as requested by clinician/coordinator
* Processing of consultant clinics, ensuring outcomes are complete on CareFlow and requested investigations recorded on database
* Maintain database for patients pending investigations and chasing results, liaise with clinicians regarding outcomes and actions
* Proficient use of MS Excel for preparing reports, analysing statistical information and maintaining finance spreadsheet for inpatient activity
* Responsible for taking and transcribing minutes at departmental meetings, as requested
* Typing of admin and any complex, urgent or specialist work e.g. investigating complaints
* Manage and prioritise own workload to be able to work independently
* To act as the first point of contact for all forms of communication with clinicians
About us
At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, and can offer a buddy to help new members settle in. We're proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust
We treat our patients and staff with the same compassion and empathy we expect for ourselves. We're here for them when they need us, and we go above and beyond to meet their needs. This can be seen in our Wellbeing Programme for staff which is extensive and designed to support you when you need it, including where possible, flexible working to support work life balance - because we know that to look after others we must first look after ourselves
As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do
We look forward to receiving your application and the start of your journey with UHSussex
Job responsibilities
Please see the attached job description for full details of the responsibilities of the medical secretary role
Please note: This role does not meet the minimum criteria for visa sponsorship under the current UK immigration rules, which set specific salary and skill thresholds. As such, we are unable to provide sponsorship for this post. Applicants will therefore need to already have the right to work in the UK to be considered. We include this information at the outset to provide clarity and avoid unnecessary inconvenience for applicants.
Person Specification
Skills
* Excellent communication skills, both verbal and written
* Ability to work to deadlines and meet conflicting demands
* Excellent knowledge of a full range of secretarial procedures and office duties
* Excellent attention to detail
* Excellent organisational skills
* Excellent knowledge of MS Office, particularly Excel
* Experience of minute taking
* Previous NHS Medical Secretary experience
* Knowledge of Patient Information System (PAS)
* Experience of audio typing
Qualifications
* Educated to GCSE level with A-C Maths and English
* An appropriate qualification in word processing or typing, for example RSA III or equivalent AMSPAR diploma
People management and development
* Able to maintain confidentiality in accordance with the Data Protection Act
* Coordinating and working as part of a cohesive team
* Positive contribution to change to enhance the patient pathway experience and outcome
* Ability to work independently
* Ability to use own judgement/initiative and problem solve
Equality, Diversity, and Inclusion
* Evidence of having championed diversity in previous roles
* Evidence of having undertaken own development to improve understanding of equalities issues
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer name
University Hospitals Sussex NHS Foundation Trust (279)
£27,485 to £30,162 a year per annum, pro rata
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