Daintta are a rapidly growing, values-driven team of specialists who work with government clients across Cyber Security, National Security, Law Enforcement, Telecommunications and Healthcare. We are seeking a skilled and experienced Bid Manager to join our team on a full-time basis.
The Bid Manager's role is highly collaborative, requiring strong time and task management, communication, and negotiation skills, along with a deep understanding of the technology consultancy's offerings and the client's industry. They are pivotal in securing new business and driving the company's growth.
Key Responsibilities
* Bid Planning and Coordination
o Understanding Requirements: work with the sales team and other stakeholders to fully understand the client's needs, project scope, and the requirements of the bid; summarise and communicate these articulately to relevant internal stakeholders and/or partners.
o Developing Bid Strategy: collaborate with senior management to define a winning strategy that aligns with the company's strengths and the client's expectations, including identifying hot buttons, win themes and competitor analysis.
o Bid Meetings: organise and lead kick‑off and regular catch‑up meetings to align all stakeholders, including technical experts, sector/account leads, commercial and finance.
o Setting Timelines: develop a detailed timeline for the bid process, ensuring all deliverables are completed on time and all internal governance processes are followed.
* Proposal Development
o Content Management: oversee the creation of high‑quality proposal documents, ensuring they are tailored to the client's requirements and showcase the company's capabilities; develop innovative proposals/content (e.g., videos, microsites, prototypes, simulations).
o Technical Input: collaborate with technical teams to incorporate accurate and compelling technical solutions into the bid.
o Compliance: ensure the proposal complies with all client requirements, including legal and regulatory standards.
o Value Proposition: clearly articulate the value proposition, differentiators and benefits of the proposed solution.
o Review and Approval: coordinate internal reviews of the proposal to ensure quality, accuracy and alignment with the bid strategy.
* Stakeholder Management
o Internal Coordination: act as the central point of contact between all internal stakeholders involved in the bid, ensuring smooth communication and collaboration.
o Client Interaction: engage with the client as needed (either directly or via sector/account leads) to clarify requirements, answer questions and build relationships.
o Third‑party Partners: manage relationships with any third‑party partners involved in the bid, ensuring their contributions are aligned with the overall proposal.
* Finance, Commercial and Resource Management
o Pricing Strategy: work with the sector/account lead and finance team to develop competitive pricing models that align with the company's commercial objectives and the client's budget.
o Resources: work with business operations and professionals to agree delivery resources for bids.
o Risk Assessment: identify and assess risks associated with the bid, proposing mitigation strategies.
o Contractual Terms: liaise with commercial teams to ensure all contractual terms are favourable and comply with company policies.
* Bid Submission
o Final Review: conduct a final review of all bid documents to ensure they are polished, error‑free and aligned with the bid strategy.
o Submission: ensure the bid is submitted on time, following the client's specified format and submission requirements.
o Follow‑up: after submission, follow up with the client (directly or via sector/account lead) to address any questions or clarifications and monitor the bid's status.
* Post‑Bid Activities
o Feedback Analysis: if the bid is successful, review feedback to understand why it won; if unsuccessful, analyse the reasons for the loss and document lessons learned.
o Continuous Improvement: use feedback to improve future bid processes, templates and strategies.
o Handover to Delivery Teams: if the bid is successful, coordinate a smooth handover to the delivery teams, ensuring they are fully briefed on the project scope, client expectations and contractual obligations.
* Reporting and Documentation
o Bid Documentation: maintain a repository of all bid documents, templates and records for future reference.
o Performance Tracking: track and report on the success rates of bids, providing insights to senior management on win/loss ratios and areas for improvement; track and report on actual versus budgeted bidding costs.
o Knowledge Sharing: share best practices, lessons learned and bid‑related knowledge with the broader team.
* Market and Competitor Analysis
o Research: stay informed about industry trends, competitor activities and market conditions to better position future bids.
o Competitive Intelligence: gather and analyse information about competitors' strategies, pricing and offerings to refine the company's bid strategies.
* Leadership and Mentorship
o Team Leadership: lead bid teams effectively, ensuring all members are clear on their roles and responsibilities.
o Mentorship: provide guidance and mentorship to junior staff or new team members, helping them develop their skills in bid management.
* Represent us and our core values: Transparent, Fair and Daring.
Skills / Knowledge
* Demonstrable experience in managing successful bids between £100,000 to £10,000,000 and winning them, both in UK Public Sector and the Private Sector.
* A background in business consulting, with experience working in consultancies.
* A background in sales and account management.
* Exceptional writing, editing and proofreading skills with a keen eye for detail.
* Strong project management skills with the ability to manage multiple bids simultaneously and meet tight deadlines.
* Excellent communication and interpersonal skills, with the ability to work collaboratively with diverse teams.
* Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and bid management tools.
Benefits
Time Off
* 25 days annual leave, plus bank holidays.
* Up to 5 days annual training leave with a dedicated training budget.
* Up to 3 days annual volunteering leave.
* Competitive maternity, paternity, shared parental leave and compassionate leave.
Health & Wellness
* Comprehensive Private Health Insurance.
* Employee Assistance Programme – 24/7 support services.
* £2,000 Flex Cash Allowance, paid pro‑rata over the year.
Financial Benefits
* 5% pension contribution.
* Discretionary company awards and bonuses, based on performance and company targets.
* Access to Electric Vehicle (EV) Salary Sacrifice scheme.
Professional Development
* Up to £1,000 annual training budget (access to additional training and development budget via business case).
Up to 5 days annual training leave.
* 1 professional membership paid annually.
* Up to £200 of additional IT budget for new joiners.
Perks
* Free breakfast every Tuesday in the London office.
* Fortnightly drinks in London.
* Regular social events, quizzes and guest workshops.
* Huckletree perks – including gym and restaurant discounts.
* Employee referral programme.
* Monthly breakfast club in our Cheltenham office.
Location?
Hybrid, with 2–3 days working from Daintta office (London/Cheltenham) or on client site as required.
Security Information
Due to the nature of this position, you must be willing and eligible to achieve a minimum of SC clearance. To qualify, you must be a British Citizen and have resided in the UK for the last 5 years. For more information about clearance eligibility, please see https://www.gov.uk/government/organisations/united-kingdom-security-vetting.
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