About The Role
We are currently recruiting for two Operational Document Controllers for the Skye Reinforcement project which will ensure the supply of secure, clean electricity to thousands of homes and businesses across the Hebrides and West Highlands. Please note this is a site based role – the successful candidates will be expected to be on site 5 days a week.
To manage and control all Ops project documents and workflows to ensure accurate registration on BIMDocs, storage of information/correspondence, accurate liaison with site team, subcontractors, customers, external suppliers.
To provide subject matter expertise and coaching on the use of BIM360, SharePoint and any other information management platforms to relevant teams/subcontractors.
What you'll be doing
* Manage and maintain confidential records such as operational documents
* Execute on workflows/transmittal processes
* Manage the control of Internal and External registers, to ensure they both align
* Maintain templates and file all relevant documentation to SharePoint and BIM360 and other platforms
* Distribute information with correct configuration management and revision control
* Seek continuous improvement on current systems and processes
* Ensure timely information is provided to the client, to the project team and any subcontractors where applicable
* Provide feedback on any documentation issues that impact on the wider project
* Ensure a relentless focus on Zero Harm and contribute toward observation and other KPIs
* Liaise with project teams to ensure they have a full understanding of document control
* Provide training as required such that documentation control requirements are met
* Ensure that the project team are notified of all potential opportunities and risks
* Support in review of supply chain specialists
* Support in compilation, control and submission of H&S file/Quality Handover information and ITPs throughout the project
* Help to identify opportunities for improvement
* Check and review formatting and QA information of documentation
* Provide information for various project KPIs
* Ability to manage own schedule, and prioritise document submissions
* Ensure timely submissions of documents where required
* Weekly reporting
* Management of review timeline
* Execute contractual requirements in relation to document control as noted by senior personnel
* Ensure accurate control of digital information from pre‑construction through to archiving
* Manage business archiving such that all documentation is stored efficiently and can be accessed and referenced at all times
Who we're looking for
The Following Qualities/experience Are Essential
* Proficient in IT systems and EDMS used in documentation control – BIM360, SharePoint, Aconex, ViewPoint, BC, ACC.
* Experience of document control
* Understanding of BIM and digital tools, including a working understanding of ISO19650
* An ability to understand how the operations of the department relate to others and work collaboratively to obtain the best outcome for the business
* Able to communicate effectively both verbal and written with all levels of the organisation
* Good interpersonal skills that enable working relationships to be developed at all levels across the business and be able to negotiate and influence
The Following Qualities/experience Are Desirable
* Experience of working on a variety of project types
* Proficient on O365
* Holds a current driving license
Why work for us
* Company DC pension scheme up to 5% EEs & 7% ERs
* Wellbeing sessions - non-work-related activities go for a walk, do some house duties etc.
* Opportunity to join into the company SIP scheme.
* Flexible benefits window Options to purchase additional holidays, bikes, tech vouchers, dental cover, PMI etc.
* Reward platform where you can get discounts off shopping, insurance, cars etc.
* Enhanced company sickness scheme
* Enhanced company Maternity/Paternity/Shared parental/Adoption schemes
* 25 days holiday plus bank holidays
* Broad range of learning opportunities, such as professional qualifications
* Employee assistance programme
* Up to 2 days volunteering per year
* Company funded social events.
In joining the Power T&D team, you are joining a strong function, where you can join us as the first step on a lengthy career, or simply join us be the best you can be in your role we will support you either way.
We have a BB Academy, which is a great resource to support you with your learning and development.
At Balfour Beatty we are committed to creating a diverse workforce and an inclusive culture where everyone can be themselves and reach their full potential, not only because this is the right thing to do, but because it makes us a better business.
We have a UK Diversity and Inclusion Action Plan which sets out the wide range of targeted, initiative-taking, measurable steps we are taking to make this a reality. You can read our UK Diversity and Inclusion Action Plan in full at www.balfourbeatty.com/value_everyone
About Us
Balfour Beatty’s Power Transmission & Distribution teams work with regional, national and international electricity network owners and operators to provide technical engineering solutions across the full spectrum of the electricity grid, including overhead lines, cabling, substations and distribution networks.
From scoping and feasibility, to design, construction and on-going maintenance, our in-house experts, flexible resources and industry-leading innovations support customers in the development of some of the UK’s most ambitious power transmission and distribution projects.
Diversity and inclusion
At Balfour Beatty we believe that diversity and inclusion are essential components of any successful, happy workplace. Through our Value Everyone Diversity and Inclusion Strategy and Action Plan, we are growing our diverse workforce and developing our inclusive culture where everyone is able to thrive and reach their full potential, regardless of their identity or background. To find out how we are making this a reality, visit www.balfourbeatty.com/diversityandinclusion
We are a Gold Award holder in the Ministry of Defence 'Employer Recognition Scheme' and actively encourage applications from Armed Forces personnel, veterans and reservists.
As a Disability Confident Employer, we are committed to working with people who have disabilities and long-term health conditions to remove barriers for them in obtaining employment. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role. For more info, visit: https://disabilityconfident.campaign.gov.uk/
We are looking to continually improve our resourcing process and ensure that it is fair and inclusive for all. If you have any feedback on the process, please share this with us at: candidaterecruitmentqueries@balfourbeatty.com
#J-18808-Ljbffr