Join Our Team at Smurfit Westrock!
Are you searching for a workplace that values you and your growth? At Smurfit Westrock, we’re committed to sustainability, employee well-being, and personal development.
About Us
We are a global leader in sustainable paper and packaging. Our focus is on the health and safety of our employees, the well-being of our communities, and delivering exceptional service to our customers. We support our team members to reach their full potential in an inclusive environment that values diversity.
The Role
Create, maintain, and analyse spreadsheets, graphs, and reports to track KPI's and operational excellence trends.
Generate and present reports on workforce trends, including absence patterns, overtime usage, and productivity insights.
Manage purchase orders and invoices.
Process and manage goods receipt tasks and delivery note documentation.
Conduct critical stock counts, order necessary supplies, and ensure correct stock movements in SAP.
Carry out month-end tasks ensuring correct booking in SAP.
Assist Finance with invoice and PO queries.
HR & Payroll Support:
Manage temporary workers on the TMS system, from setup to accurate reporting of hours to Finance.
Assist with absence management administration, ensuring timely documentation and tracking.
Act as a checkpoint for TMS anomalies.
Provide minute-taking support for HR and Operations meetings.
Assist with general time and attendance administration.
Support the onboarding and offboarding process by ensuring accurate employee record-keeping.
Maintain and update display of key operational and HR announcements.
Support HR, H&S, Maintenance, Quality, and Production with the administration of central training records.
Manage fobs for gate access systems.
Provide reception cover during breaks and holidays.
Health & Safety Administration:
Maintain and update risk assessments and method statements.
Track and document accident, incident, and near-miss reports.
Schedule and record mandatory H&S training.
Assist in fire drill planning and documentation.
Maintain PPE stock levels, issue equipment as required, and conduct compliance audits.
Assist with workplace inspections and actions.
The ideal candidate will have:
Strong analytical skills with the ability to interpret data and generate insights (essential).
Proficiency in Microsoft Excel, SAP, and HR/TMS systems (desirable).
High attention to detail and strong organisational skills (essential).
Excellent communication and interpersonal skills (essential).
Ability to multitask and work under pressure in a fast-paced environment (essential).
Understanding of HR and Health & Safety compliance (desirable).
Previous experience in an administrative role, preferably within HR, Operations, or Health & Safety (essential).
Experience with data analysis and reporting is an advantage (desirable).
Familiarity with stock control, procurement, and finance processes is beneficial (desirable).
What We Offer
Competitive salary & benefits, including annual leave, pension, and a Cycle to Work scheme
Ongoing training and development opportunities
24/7 confidential support for you and your family
Flexible working options and family-friendly policies
Guaranteed interview for candidates meeting essential criteria (Disability Confident Employer)
Ready to make an impact? Apply today and help us build a sustainable future together.
Smurfit Westrock reserve the right to only shortlist candidates who meet both the Essential and Desirable Criteria.
We are an equal opportunities employer, and we welcome applications from all suitably qualified persons regardless of their sex; religious or similar philosophical belief; political opinion; race; age; sexual orientation; or, whether they are married or are in a civil partnership; or, whether they are disabled; or whether they have undergone, are undergoing or intend to undergo gender reassignment.
We practice equality of opportunity in employment and select the best person for the job