Overview
Station Administrator - Centralised Support
Location: Glasgow Airport – 4 days in office, 1 day from home
Contract: Permanent, Full-Time
Reporting to: Regional Administration Manager
The Station Administrator at Swissport plays a crucial role in maintaining the efficiency and effectiveness of the administrative function within the organisation. Reporting into the Head of Recruitment, the Station Administrator – Centralised Support will be responsible for the following:
Responsibilities
1. Pass Applications: Own the temporary and full pass applications for all new starters in Glasgow and Newcastle
2. Pass Rejections: Liaise with the relevant Vetting Team member to review and clear any pass rejections.
3. Security Interview: Assist with completing and uploading the relevant security interview information into ID Gateway where required.
4. Data Management: Ensure that all employee data on the relevant station dashboard relating to temporary passes and full passes, is up-to-date, and properly maintained.
5. Recruitment Day Support: Support with recruitment hiring days with tasks such as printing documentation and assisting with right to work checks.
6. Personnel File Creation: Create online personnel files and ensure that all relevant recruitment paperwork including; candidate application form, QA31/32, interview pro forma and right to work checks are uploaded into the personnel file with the relevant tracker updated.
7. Vetting: Upskilled and trained to conduct 5-year reference checks for new starters.
Qualifications
8. Organisational Skills: Ability to manage multiple tasks like pass applications, personnel file creation, and data management efficiently.
9. Attention to Detail: Accuracy in managing sensitive data, pass applications, and recruitment paperwork is critical.
10. Data Management: Competence in updating dashboards, maintaining personnel files, and working with online data management tools.
11. Communication Skills: Strong written and verbal communication for liaising with the Vetting Team, handling recruitment day support, and interacting with stakeholders.
12. IT Proficiency: Familiarity with Microsoft Office Suite (Word, Excel) or similar tools, particularly for document creation, tracking, and managing files.
13. Problem-Solving: The ability to troubleshoot and resolve issues related to pass rejections or incomplete paperwork. 7. Time Management: Effective in prioritising tasks like recruitment support and pass processing to meet deadlines.
14. Compliance Understanding.
15. Knowledge of recruitment regulations, right to work checks, and security protocols.
Key Attributes
16. Proactive: Takes initiative in managing tasks and foreseeing issues in the recruitment and vetting processes.
17. Team Player: Works closely with the Recruitment Team, Vetting Team, and other departments, showing a collaborative mindset.
18. Integrity and Discretion: Handles confidential employee and recruitment data with professionalism and confidentiality.
If you’re detail-oriented, organised, and passionate about keeping things on track, this is your time to shine. Step into a role where you’ll play a vital part in our success.
Apply now and let’s make a difference together!