Prospectus is delighted to support our client with the recruitment of an Operations and Grants Officer.
This organisation is a leading nonprofit consultancy that helps mission‑driven organisations scale their social and environmental impact. Working globally, they partner with charities, social enterprises and funders to design and implement effective strategies that enable proven solutions to grow sustainably and reach many more people. Through consultancy, training and structured programmes, our client supports organisations to strengthen their models, build the systems and capabilities needed for scale, and create lasting change.
This role is available on a permanent, full‑time basis with a salary of £32,000 per annum. It is a hybrid role, requiring attendance at the Southwark office in London two days a week.
Responsibilities
* Provide administrative support across the organisation: schedule meetings, manage calendars, coordinate travel, maintain software subscriptions.
* Support the Board of Trustees and Leadership Team.
* Plan and deliver key events, working with external suppliers to ensure smooth delivery within budget.
* Assist with recruitment and onboarding processes.
* Manage key project documentation, maintain accurate filing and update data in Salesforce CRM.
* Support grants administration: gather and check due‑diligence materials, prepare approval packs, track deadlines, maintain grant documentation, and contribute to the improvement of grant‑making systems and processes.
Qualifications and Skills
* Proactive individual with strong organisational and time‑management abilities.
* Experience managing administrative processes, calendars, inboxes and scheduling.
* Proficiency in coordinating events and logistics.
* Excellent attention to detail for maintaining accurate records and managing workflows.
* Confidence using digital tools and systems, with a willingness to learn new systems quickly.
* Strong communication skills and experience liaising with a variety of stakeholders.
Desirable Experience
* Experience working in the charity sector and/or grant‑making administration.
* Familiarity with office management processes and procedures.
* Experience using Salesforce or a similar CRM system.
* Experience supporting the design and implementation of new processes and procedures.
Application Process
To apply, please submit the following:
* Your CV, outlining your relevant experience and skills.
* A separate document responding to the three application questions. Please answer each question clearly and concisely, using specific examples from your experience.
Application questions:
1. Tell us about a time when you were responsible for coordinating a significant event or meeting. Describe what the situation was, what steps you took to manage the process, and anything you would do differently next time. Think about how you managed any competing priorities or logistical complications.
2. Tell us about a period when you were simultaneously managing administrative responsibilities across several different projects or teams. How did you prioritise, and can you give a specific example of a moment when you had to make a difficult call about what to focus on?
3. Give an example of a time you managed a process involving important information that required input from multiple people. How did you track progress, ensure nothing fell through the cracks and approach communication with stakeholders?
Each answer is limited to 250 words.
Equal Opportunities
At Prospectus we invest in your journey as a candidate and are committed to supporting you with your application. We welcome all candidates to apply, regardless of age, sex/gender, disability, race, religion, sexual orientation, marital status or pregnancy/maternity. If you have any disability and require reasonable adjustment(s) to any part of the process then please contact George Cook at Prospectus.
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