Part of the team responsible for the purchase ledger process. Involved in journal entry processing, reconciling supplier statements, chasing outstanding invoices, and recording and processing invoices. Additionally, responsible for ad hoc transactional accounting tasks.
Proactively support colleagues to achieve department objectives and exceed group accounting and service level agreements by providing effective, efficient, customer-focused service.
Ensure compliance with group policies, procedures, Financial Regulations, delegations, and bank mandates. Investigate and resolve daily queries regarding the purchase ledger, especially with the IPOS system, and notify staff and management of concerns.
Assist with researching and collating source data as required by accountants and management. Ensure all invoices and documentation are correctly filled. Be the first point of contact for suppliers and inquiries to the Financial Accountant and purchase ledger team.
Ensure invoices are addressed correctly, arithmetically correct, and processed within supplier terms and conditions. Prepare and finalize supplier payments for multiple companies weekly and fortnightly. Assist with queries related to invoice payments from customers and suppliers.
Adhere to the equality, diversity, and inclusion policy, promoting equality of opportunity. Recognize and promote diversity and different roles of individuals.
Contribute to key performance indicators and professional standards. Comply with GDPR and Data Protection Law, ensuring the integrity of personal data. Attend training on data protection regularly.
Take responsibility for health and safety in accordance with the Health and Safety at Work Act (1974). Participate in training, meetings, and staff events. Maintain a professional image and record customer complaints, responding within policy requirements.
Maintain awareness of budget requirements and value for money. Highlight risks to the organization or individuals. Incorporate resident feedback into service delivery, using data and insight to tailor services accordingly.
Qualifications and Skills
* Good education with GCSE maths and English
* AAT Level 3, bookkeeping, or similar qualification
Key Skills & Competencies
* Previous purchase ledger experience
* Experience with purchase order systems
* Bookkeeping skills
* Computer record keeping, IT, and Excel skills
* Office administration experience
* Analytical skills and data analysis experience
Behaviours
* Accuracy and attention to detail
* Excellent numerical skills
* Analytical and inquisitive approach
* Planning and organizational skills
* High personal standards and goal commitment
* Customer service skills
* Effective communication and relationship building
* Innovative thinking with risk assessment
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