Reports To: Head of Document Control & Estimating Director
Department: Estimating
Location: Aldgate, London
Salary: £38,000 - £40,000+ Travel + Healthcare and Pension
I am working with a leading M&E contractor in London seeking a Document Controller to join their Estimating team. In this role, you’ll manage all tender, supplier and project documentation ensuring it is logged, distributed, quality-checked and stored in line with company and client standards. As the custodian of the Estimating document control process, you’ll maintain accuracy and compliance across all records, enabling the team to focus on preparing competitive bids and winning work.
KEY RESPONSIBILITIES
* Maintain accurate control of estimating documentation, including tender documents, supplier quotations and correspondence.
* Log, track and distribute incoming and outgoing documents through SharePoint and client document management systems.
* Conduct quality assurance checks on documents before issue to ensure compliance with company standards.
* Maintain supplier and subcontractor document libraries, ensuring records are up-to-date and accessible.
* Support the secure handling, execution, and return of Non-Disclosure Agreements (NDAs).
* Ensure timely filing, archiving, and retrieval of documents for audit readiness and departmental efficiency.
* Assist in the preparation and formatting of tender submissions.
* Support the maintenance of estimating databases, cost libraries and records.
* Coordinate document handovers for internal meetings and project kick-offs.
* Manage user permissions and access rights within SharePoint.
* Perform daily checks within EDMS to ensure project schedules and document registers are current.
* Manage printing, scanning and dissemination of documentation in line with tender deadlines.
* Provide general administrative support to the Estimating team, including diary management, meeting bookings and team communications.
If you have document control experience and are eager to work closely with the estimating team of a renowned contractor in central London, I’d love to hear from you. Please submit your application and I’ll be in touch shortly.