Are you looking for more than just another admin job?
Do you have a knack for numbers and love to be creative?
Look no further, your dream job awaits!
We are looking for a dynamic individual who thrives in an environment that challenges their admin/accounting skills and creativity.
About the Role:
Reporting to the Controller, the Admin Assistant position supports the accounting and sales teams. You will welcome visitors with a professional and friendly demeanor, assist the accounting department, while creatively assisting with our social media local initiatives.
This position offers a balance of structure and creativity, perfect for someone who wants variety and thrives in a collaborative environment. The hours of work are 8:00 AM to 4:30 PM, with a 30-minute lunch, Monday to Friday.
Key Responsibilities:
* First point of contact for visitors on-site
* Maintain the reception area for professionalism
* Manage incoming phone calls and general email
* Manage all incoming & outgoing physical mail
* Compile daily timesheets & complete labour balancing/distribution reports
* Assist in daily cash receipts and accounts receivable billing
* Control and reconcile petty cash
* Assist in physical and electronic document management
* Monitor and order office and kitchen supplies
* Post internal memos and communication notices
* Coordinate logistics of onsite and offsite meetings
* Assist in creating photos and videos for social media content and promotional materials
* Coordinate the supply and inventory of Hawboldt swag
* Assist in the preparation of trade shows, conferences, special projects, and travel arrangements
* Participate on the Social Committee as Secretary
What You Bring:
* Excellent communication and interpersonal abilities
* Ability to work well in a confidential, fast-paced, time-sensitive environment
* Strong organizational skills, ability to prioritize, effectively manage assignments
* Proven sense of urgency in completing tasks and achieve deadlines
* Proficiency in MS Office, especially Excel
* Previous working experience applying basic accounting practices
* Experience with creating and uploading posts for social media platforms
* Completion of Administrative Professional certificate program an asset
IS THIS YOU?
Submit your resume to resumes@timberland-group.com
Anyone who can legally work in Canada can apply for this job. If you are not currently authorized to work in Canada, your application will not be considered.
Accessibility accommodations are available on request for candidates taking part in all aspects of the selection process.
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