Pinnacle Group is looking for an organised and proactive Project Coordinator to support the smooth delivery of a wide range of projects from small room changes to large scale refurbishments. In this role, you will manage the project administration from start to finish, ensuring all required documentation is obtained and in date on the system. You will update the project trackers, support meetings through minute taking and action logging and coordinate communications across teams to ensure everyone is informed of planned works in advance.
The ideal candidate will be highly organised, detail-driven and confident managing multiple tasks at once, with excellent communication skills and a proactive approach to coordinating contractors, maintaining accurate documentation and supporting smooth project delivery from start to finish.
You will be joining our Total FM Team based in Exeter. The Total FM team provides integrated asset management and maintenance services across the education, leisure, corporate, health and living sectors to ensure facilities operate at their best.
This is a full time, office based role with the working hours of 8am-4pm Monday-Friday.
Who We Are
Pinnacle Group is a leading UK private sector provider of housing and neighbourhood services, managing and maintaining communities where people live, learn, work and play.
We're a people-first organisation with a values driven culture that has remained consistent for thirty years; living through how we treat our employees and our customers.
Who We're Looking For
We're looking for someone who, alongside the key criteria below, will sign up to our values of Trust, Respect, Involve, Challenge and Deliver Excellence and will be determined to maintain the confidence of our clients and communities.
Key Responsibilities
To support and work closely with the Lifecycle Manager to assist in the delivery of all lifecycle and variation projects across all the contracts.
To assist in reviewing the scope of works for all lifecycle and variation projects on each specific contract.
Liaise with contractors and suppliers to survey works and assist in providing quotes that meet the projects requirements.
Assist in reviewing contractor and supplier quotes to ensure all the requirements have been provided for.
Assist in the management of lifecycle and variation works in accordance with contract documents and contracted timescales.
Review and assess contractors risk assessments and method statements against the scope of works.
Attend prestart meetings with contractors, team meetings and client meetings as required.
Assist in the project administration and project finances throughout the lifespan of a project form inception to completion and handover in accordance with the contract requirements.
Assist in the management and monitoring of contractors works and ensuring health and safety is always followed in accordance with their risk assessments and method statements, including safeguarding of children.
Key Requirements
Strong organisational skills with the ability to manage multiple projects and deadlines simultaneously
Excellent attention to detail, especially when handling documentation, compliance records and project trackers
Confident communicator with the ability to liaise professionally and efficiently with contractors, internal teams and on-site staff
Efficiency in Microsoft Office 365
Our Offer
The more diverse our workforce, the better we can adapt to and reflect the needs of our customers. We welcome applications from all backgrounds – particularly from those who represent the communities we serve including ex-armed forces personnel and their families.
As a colleague, you will become part of an inclusive culture, where you will have the opportunity to achieve your full potential and enhance your career through learning and development.
We offer a wide range of benefits at Pinnacle Group, dependant on your role or business area, these range from additional leave packages to pension plans and discounts at your favourite retailers.
Maternity/paternity packages
Flexible Working Arrangements
Life Assurance
Enhanced Pension Scheme
Additional Annual Leave
Private Medical Insurance
Cycle to Work Scheme
Employee Assistance Programme
Retail Discounts
Childcare Assistance
Season Ticket Loans
Sick Pay Schemes
Personal Development Plans
Company Car/Car Allowance