Your new role
Understand, anticipate and deliver customer (internal and external) needs while building effective relationships. Positively respond to both our internal and external customers through effectivemunication and personal accessibility.
Understand procedures and processes and operate them to the required standard. Examples of these are:
Ensuringpliance with policies and procedures
Ensuring jobs are raised and assigned correctly on the in-house management system
Raising Purchase Orders
Liaising with sites and suppliers on ETAs, access queries and jobpletions.
Ensuring that sales invoices are raised in a correct and timely manner.
Ensuring that Extra Works jobs are raised, billed and closed in a timely manner
Managing regional inbox and responding to emails from client and internal stakeholders in a timely manner.
Assisting the Contract Manager in the management of Work Order Management Report and debt.
Understanding the contract, including scope and terms & conditions.
Assisting the Contract Manager in ensuringpliance with Health & Safety requirements, including H&S reporting ( Hazard Reporting) and promoting a safe working environment.
Management of helpdesk and asset management systems.
Maintaining on-site personnel records including training matrixes, holiday and sickness records and timesheets
Assist with monthly Client reporting and billing.
Working with the contract manager to help improve the financial standards of the contract that are measured against key monthly performance indicators
Achieve results within quality and time restraints.
Perform with an understanding of business requirements and changes, and ensuring continuous improvement.
Actively participate in a diverse and effective team.
Person Specification
A good basic education is essential, with at least GCSE passes in Maths and English or equivalent.
Strong administrative and customer service skills
Good PC-based skills, with experience in Word/Excel and Outlook – intermediate to advanced level.
What you'll need to succeed
Previous experience in a similar role/ administrative roles
Previous experience of a customer-facing role
Some financial / accounting experience would be an advantage, although not essential.
A good basic education is essential, with at least GCSE passes in Maths and English or equivalent.
Good PC-based skills, with experience in Word/Excel and Outlook – intermediate to advance level.
What you'll get in return
Free Gym membership
25-days holiday
Free parking
Career Progression opportunities