Bid Administrator (Maternity Cover) Location: Fleet Hours: Full-time, 09:00 17:00 Salary: £27,000 per annum Start Date: 6th May We are currently seeking a Bid Administrator to join our team on a full-time maternity cover basis. This is a fast-paced and varied role, supporting the bid team in managing multiple live tenders each week. The successful candidate will play a key role in coordinating documentation, communication, and schedules to ensure high-quality and timely submissions. Strong organisational skills, attention to detail, and the ability to work under pressure are essential for this role. Key Responsibilities: Manage the tenders inbox and all incoming communications Handle portal correspondence (e.g. RFIs, deadline extensions, updates, missing documents) Maintain portal passwords and internal documentation Keep company master information and team trackers up to date Raise and manage quotes, updating statuses (Won/Lost/Cancelled) Update trackers with pricing, submission details, and key dates Schedule adjudications and arrange site visits for estimators Maintain and update the tender tracker (values, probabilities, feedback, etc.) Ensure portals are updated with company details and accreditations Take and distribute Bid/No Bid meeting minutes Manage tender documentation, including version control Download and distribute clarifications and updated tender documents Identify and download new tender opportunities Complete Expressions of Interest (EOIs) Complete tender questionnaires (ITTs, PQQs, RFQs, etc.) Prepare and submit tender documents (forms, declarations, certificates) Submit Stage 1 tenders where required Provide weekly submission updates Chase outstanding tender outcomes and update internal records Requirements: Previous experience in a similar administrative or bid support role preferred Strong organisational and time management skills Excellent attention to detail Ability to work to tight deadlines and manage multiple tasks Good communication skills Confident using Microsoft Office and online portals If you are interested or would like more information, please get in touch.