Cobalt is working with a well-established property business to recruit a Senior Administrator to support a small, high-performing portfolio. This is an office-based role, five days per week, offering strong exposure across property and facilities management.
The organisation
* A well-regarded property business with a collaborative team culture.
* A stable environment with a focus on service quality and long-term relationships.
* A small portfolio, allowing for greater ownership and visibility across operations.
* A professional working environment with close interaction across teams and stakeholders.
The role / responsibilities
* Provide administrative and operational support across property and facilities management teams.
* Maintain accurate property files, compliance records and internal systems.
* Support reporting, presentations and briefing materials for senior stakeholders.
* Act as a key point of contact for clients, tenants and contractors.
* Coordinate planned and reactive maintenance works to ensure timely delivery.
* Manage utility billing queries and resolve discrepancies with suppliers.
* Support credit control processes, including monitoring arrears and updating records.
* Produce ad hoc and monthly billing across managed properties.
* Provide diary management, meeting coordination and follow-up actions.
* Deliver reception and site cover as required across the portfolio.
* Support strategic projects through research and coordination.
* Assist with tenant engagement initiatives and community events.
* Contribute to marketing activity, including social media and website content.
Skills and requirements
* Working knowledge of property or facilities management environments.
* Strong administrative experience within a similar role.
* Confident managing multiple priorities across a small portfolio.
* Experience liaising with stakeholders, tenants and contractors.
* Working knowledge of billing, credit control or financial processes.
* Strong attention to detail when handling compliance and documentation.
* Competence using Microsoft Office and general systems.
* Ability to handle confidential information with discretion.
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