Polaris Education is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff to share this commitment.
Reception Responsibilities
* Answer the telephone in a friendly, professional and efficient manner and record and pass on messages as appropriate
* Ensure visitors sign in, sign the safeguarding disclaimer and are provided with a visitor's badge
* Accurately maintain the shared calendar and update the school information
* Provide refreshments for visitors
* Work on parents' evening and other evening events as required
* Inform the relevant staff member when deliveries arrive
* Distribute internal and external post and correspondence as appropriate
* Arrange the ID cards for all new starters and governors for the School
* Liaise, when necessary, with transport services and taxi suppliers for pupil transport
Administration Support Responsibilities
* Produce letters and memorandums
* Undertake filing and photocopying; assist users with the operation of the photocopier including changing inks and attempting to resolve issues
* Provide administration assistance as required by the Leadership Team including ordering resources
* Ensure all information is treated confidentially and have absolute discretion at all times
* Use IT hardware and relevant software packages efficiently and effectively to access, manage, retrieve and share various types of information as and when required
* Use all items of office equipment competently and keep up to date with developments and changes
* Maintain filing systems, both paper and electronic, efficiently and in accordance with current systems and processes
* Ensure documents are prepared and data is entered onto the school's information management system
* Undertake stocktaking and ordering of materials and equipment as required
* Deal with school correspondence, emails and phone calls
Additional Responsibilities
* Support the Head Teacher with Local Authority correspondence and Quality Assurance paperwork/visits
Qualifications & Training
Business Administration Level 3 - You will be allocated the time required during the working week to attend learning that supports your apprenticeship course. Paid training with a view to obtaining a recognised qualification within Administration, completion of Functional Skills Level 2 in Maths and English, if required, alongside your qualification. Educated to GCSE level with grades A-C in Mathematics and English. This can be completed alongside your qualification if not already obtained.
Skills
* Understanding of the use of IT and electronic communications including Microsoft Office (e.g., Word, Excel and Outlook)
* Good communication skills (phone/digital/writing)
* Ability to manage workload
* Ability to contribute to team working and develop good working relationships
* Ability to demonstrate professionalism and diplomacy and to represent ISP at all times
Location
Located in Headingley, Leeds, Ormston School offers a safe and supportive environment for pupils aged from 5 to 18 years old. Our mission is to provide each pupil with a diverse and appropriate education that encourages aspiration and achievement.
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