Gilson Gray’s Facilities team is part of Gilson Gray’s continuously growing organisation. Gilson Gray LLP is a comprehensive law firm, offering expert legal, property, and financial services. We support clients throughout their entire lifetime.
Based in Edinburgh, Glasgow, Aberdeen, Dundee, Forfar, North Berwick, Lincoln, and London, we focus on providing the highest level of advice and ongoing service to our clients. We are ambitious and have significantly grown the team over the past year. We pride ourselves on looking after our clients personally and delivering the utmost standard of service.
This role will be based in our Aberdeen office and is a fixed-term contract for 12 months.
Our Team
We are looking to hire a highly driven Front of House Assistant to join our successful Facilities Department in Aberdeen.
We are an enthusiastic team that supports each other to create a great working environment. We value each other’s expertise and opinions and pride ourselves on offering an inclusive, enjoyable, and motivating workplace.
The Role
As a Front of House Assistant at Gilson Gray, your responsibilities will include:
* Being the first point of contact for visitors to the office
* Providing excellent customer service for all enquiries, resolving them at first contact where possible, or directing them to the appropriate contact
* Receiving deliveries, sorting, and distributing post to the correct departments
* Arranging couriers, taxis, and stationary orders
* Booking meeting rooms and ensuring they are prepared for meetings
* Maintaining the cleanliness and tidiness of the reception area throughout the day
* Answering and forwarding calls
* Supporting with additional administrative tasks and ad hoc requests
* Providing holiday and sick cover for other receptionists as required
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