A little about Charles Bentley & Son Ltd:
Believe it or not, Charles Bentley has been around since 1860, when we originally provided brushes for Victorian chimney sweepers We still manufacture and distribute an extensive range of brushes from our sites in Loughborough – around 2 million per year
We're also now a global supplier of stylish and fantastic quality home, garden and leisure products. Not only do we sell directly to consumers, we work with equally established High Street brands such as Next, Aldi, Sainsbury's and Wilko to name a few.
From dining sets to children's outdoor toys and all things in between, we take the hard work out of shopping for your home by giving shoppers thousands of products to choose from. We leave no stone unturned and keep an eye on the latest trends so that you'll always find something new and up to date – just without the designer price tag
A big part of our philosophy is only selling products that we have discovered, created or made ourselves. Each product is put through its paces until we're satisfied and it's only then that we'll put our name on it and give our seal of approval. If it's not good enough for us, it's not good enough for you.
Role title: Purchase Ledger Manager
Reports to: Financial Controller
The position:
We're seeking a Purchase Ledger Manager to manage the purchase ledger function within the Finance Team. This includes ensuring that all purchase ledger transactions including invoices, credit notes, shipments and stock are transacted in the accounting system in a timely and accurate manner and all deadlines are met. In addition, this role will be responsible for ensuring that suppliers are paid in line with agreed terms (where practical).
The successful applicant will work 40 hours per week (08:30am - 17:00pm).
The role will involve hybrid working (4 days in the office and 1 day from home). This will be discussed at interview.
Duties and responsibilities:
* To take responsibility for the purchase ledger function, ensuring accuracy, efficiency and strong financial controls.
* To manage the Purchase Ledger Assistant on a daily basis ensuring work is completed and deadlines are met.
* To manage the accounts email inbox and take responsibility for ensuring all queries, both internal and external, are resolved in a timely manner.
* To liaise with suppliers in a professional manner.
* To post purchase invoices to the correct supplier account; posting to the correct general ledger code.
* To ensure supplier Invoices are approved in a timely manner, working with Managers/ Directors.
* To ensure supplier invoice queries are identified, notified to suppliers and resolved promptly.
* To goods receipt purchase orders in line with delivery notes and process purchase invoices for stock items.
* To support the ongoing integration and management of the AP Automation System.
* To prepare/ load payments onto the bank platform for weekly and monthly payment runs, including for statutory payments, ensuring adherence to payment terms.
* To monitor and improve supplier payment terms, including moving suppliers to a month end payment run (on an ongoing basis).
* To set up new supplier accounts, ensuring all checks are completed and controls are adhered to.
* To process employee expenses, including identifying items that are not for business use and claiming/ posting the VAT correctly.
* To monitor the use of the Company credit cards, ensuring all transactions are recorded correctly and appropriately authorised.
* To provide absence cover for the Purchase Ledger Assistant. Tasks will include daily bank postings, booking in stock received into the warehouse, setting up shipments, ensuring freight and duty costs are assigned correctly.
* To reconcile supplier statements at month end to ensure all supplier invoices are received and processed, identifying any missing invoices and requesting copies. In addition, providing accrual listings to the Management Accountant.
* To review and clear down open purchase order listings.
* To ensure that the Purchase Ledger invoice VAT posting is correct.
* To ensure adherence to strict month and year end cut off dates.
* To prepare weekly, monthly and quarterly reports for the Finance Director and Financial Controller.
* To liaise with the Imports Coordinator to ensure Import Freight is not delayed and we avoid Demurrage charges.
* To ensure processes and procedures are approved and kept up to date.
* To support the Finance Team in all external and internal audits.
* To support the Finance Team in ad hoc projects.
Role related knowledge, skills, behaviours, qualifications and experience required:
* Have purchase ledger transactional processing experience of both stock and non-stock invoices.
* Have experience of transacting in a foreign currency.
* Have experience of working with data in Microsoft Excel, including PIVOT tables, VLOOKUP and graphs.
* Have experience of working in a busy transaction processing team.
* Have experience of general ledger coding.
* Have management experience (at least one other member of staff).
* Possess strong written and verbal communication skills.
* Be proactive, with an ability to build a rapport with suppliers.
* Be willing to assist colleagues in busy times, coupled with flexibility and cooperativeness.
* Be efficient, effective and highly organised; possess an ability to prioritise work, follow instructions accurately, allowing accurate postings.
Why join Charles Bentley?
* 23 days annual leave (pro rata)
* Your birthday off
* 25% discount on our website
* Social events
* Employee Assistance Programme
* Local discounts
Job Type: Full-time
Pay: Up to £35,000.00 per year
Benefits:
* Company events
* Company pension
* Employee discount
* Health & wellbeing programme
* On-site parking
* Sick pay
* Work from home
Work Location: Hybrid remote in Loughborough LE11 5TP