Job Description
2 Month Contract With A Local Authority
To provide effective financial, administrative and clerical support to the service, ensuring that financial systems, procedures and records are maintained accurately and in accordance with council policies, procedures and statutory requirements.
Key Responsibilities
* Maintain financial systems and procedures to ensure services operate to specified standards, including the administration of imprest and unofficial funds, verification of personal finance records, and ensuring the security of cash and financial documents.
* Prepare orders for goods and services, receive and check delivery notes, invoices and accounts, and process invoices for payment following certification by an appropriate senior member of staff.
* Check financial information for accuracy and completeness and arrange amendments as necessary, including monthly downloads and uploading of journals.
* Deal with general financial queries from colleagues, suppliers and clients, including payment and system‑related enquiries.
* Prepare invoices for goods and services provided, receive and check payments, update financial records and assist with investigating and progressing debt recovery where required.
* Use IT systems to input, maintain and extract financial and administrative information, including SAP, spreadsheets and other relevant systems.
* Extract and collate financial and performance statistics to support the completion of statutory and internal returns, highlighting relevant issues or anomalies to Senior Officers.
* Act as a first point of contact for staff, clients and suppliers, providing routine advice and information relating to the work of the team.
* Prepare and process routine correspondence, reports and other documents using standard office software.
* Contribute to the effective office management of departmental buildings, identifying, proposing and helping to implement solutions to a wide range of issues such as ICT, accommodation and health and safety matters.
* Understand, uphold and actively promote the council’s Equality, Diversity and Inclusion policies, ensuring fair and respectful treatment of staff, service users and communities, and challenging discrimination where appropriate.
* Take reasonable care for the health, safety and wellbeing of yourself and others who may be affected by your work, in line with council policies and procedures.
* Act in accordance with the council’s organisational values in all aspects of your work.
Requirements
* Good general education, including literacy and numeracy skills sufficient to carry out financial and administrative tasks.
* NVQ Level 2 or relevant equivalent work experience in Business Administration, Finance, or a related subject.
* NVQ Level 3 in Business Administration, Finance, or a related discipline.
* Training or qualification in financial systems (e.g. SAP) or bookkeeping.
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