PA & Office Administrator Ref: HY46596
A well-established Japanese company is seeking a proactive Personal Assistant (PA) and Office Administratrator join their close-knit team in London.
This multifaceted role involves overseeing day-to-day office operations while providing dedicated PA support to senior management.
Familiarity with Japanese business culture and some proficiency in the Japanese language would be advantageous in this role.
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WORK TYPE: Hybrid (Office days:TYPE: full-time, Permanent
SALARY: around £32K, depending on experience
START: ASAP
PA & Office Administrator Main Responsibilities:
Facilities Management
Office cleaning company, Electrician regarding lighting system, Office desk phones engineer, SECOM office alarm, PAT testing company (annual)
Contract Maintenance / Contract Renewals for Mobile phones (annual review)
Office landline phones, Cleaning company, Office photocopier, Water filter unit
Stationery & Others including Monthly stationery orders, Ordering of business cards, physical & e-Christmas cards, Monthly Nespresso coffee capsule orders, and Weekly milk delivery
Dealing with couriers (receiving deliveries & arranging collections)
Managing office recycling and arranging collections from Recorra
Supporting the organisation of annual regional conferences (Shareholders’ Meeting, EMEA HR Conference)
Employee support: Small fleet management, Maintenance and annual data extraction from workflow system, Management of employees’ workflow system queries, Supporting the company’s annual corporate philosophy activities
Annual update of the EMEA Group’s operating companies’ working calendar in Excel
PIC for their EMEA operating companies’ annual corporate philosophy activities
Monthly snack ordering for employees, Organising and hosting social events (mainly Christmas party)
Support IT in preparation for mobile phone
Organising & hosting (virtual) leaver farewell session
PA & Office Administrator Ideal Candidate:
Native-level written and spoken English
Intermediate level Japanese is advantageous
Word & Excel skills
All applicants for the PA & Office Administrator must have the right to work in the country as the Company is not able to offer visa support.
*We regret that we cannot accept applications from Working holiday visa, Graduate or Student visa holders.
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