Job Description
The Office Administrator plays a pivotal role in supporting the Executive team (which includes the Executive Assistant to Group CEO, Group CEO, Deputy CEO, CFO, and CPO) with the smooth running of executive priorities, board level activities, and group wide initiatives, acting as a trusted partner.
Our ideal candidate will provide professional, warm and efficient customer service and administrative support to the stakeholders. A successful Office Administrator will create accurate data, with the ability to work to deadlines and contributing to overall success.
Key duties of an Office Administrator:
1. Support the Group Executive Assistant on daily priorities (including help with Executives expense claims), operational board activities, and strategic initiatives / projects.
2. Liaise with senior external stakeholders and third parties on behalf of the Executive Assistant
3. Maintain effective internal communication channels with the executive teams.
4. Build strong networks within the group and act as a connector between functions, business units, and leadership.
5. Assist in organising and coordinate Senior Leadership meetings, events, and internal engagement initiatives.
6. Oversee general office administration including meeting room bookings, facility management (logging tickets), co-ordinating lunch catering, updating the H&S register at reception for staff & visitors, visitor management, General office upkeep, handling postal services, requesting access cards for new joiners, raising Purchase Orders, ordering office stationery, general data entry, and maintaining office files and note taking.
7. Answering incoming calls, taking messages and redirecting calls as required.
8. Provide a full and comprehensive administrative service to internal and external stakeholders
9. Assist with ad-hoc office projects and undertake such other duties as may be required from time to time, that reasonably fall within the scope and grade of the post.
Qualifications
10. Confident user of Microsoft Office
11. Excellent attention to detail and organisational skills
12. Flexibility and ability to multi-task without close supervision
13. Demonstrating tact and diplomacy, as well as confidentiality and discretion
14. Able to make decisions under pressure, and work to a tight timescale
15. Excellent communication and interpersonal skills, with the ability to engage with senior stakeholders.
16. Positive, proactive, can-do attitude and willing to do what it takes to get the job done and meet tight deadlines
17. A desire to deliver a great service to both external and internal customers/stakeholder
18. Develop and implement administrative procedures to ensure efficient service and continuous improvement
19. Awareness of a Company’s corporate image, brand and values
Additional Information
As part of our drive to make Culina Group a great place to work. We are proud to be an inclusive and diverse organisation where we are committed to employee development and recognising success for hard working performers.
Our dedicated learning and development programmes are open to every employee to give you the opportunity to shape your own future within logistics and continue to work in an environment where team culture thrives.
Our People are the driving force behind our success, which is why we offer a wide range of benefits which include:
20. Annual Leave – Competitive holiday entitlement
21. Pension scheme – we want colleagues to enjoy a comfortable retirements so we offer agreat contribution of 4% employee and 4% employer
22. Life Assurance - x 2 your annual salary
23. Wellness – Via our Employee Assistance Programmewe offer immediate access to a confidential telephone counselling and legal information service that operates 24 hours a days, 365 days a year
24. Eye Care Vouchers – We can provide you with substantial savings with free eye tests and discounts on prescription glasses
25. Reward & Recognition – We recognise that employees have gone the extra mile via Employee of the month and year, special recognition and long service awards.
26. Everyday discounts - via our benefit platform you will have access to over 50 retailer discounts for everyday savings!