Job Description
We are looking to recruit an experienced PA/Assistant to work for a busy Director in an expanding Manufacturing company based in the West of Newcastle upon Tyne.\n\nThis is a part-time role 2-3 days per week.\n\nWe are looking for someone to join the team to ensure the smooth running of the office on a day-to-day basis whilst working closely with Directors and Team members.\n\nSomeone who is highly organised, able to multitask and can work towards deadlines.\n\nThe role\n\n * General admin support including booking travel, organising diaries and appointments.\n\n * Taking calls from customers and suppliers.\n\n * Diary management, travel management, corporate hospitality, organising and coordinating itineraries for internal and external meetings.\n\n * Arranging calls and booking meeting rooms, organising events and managing meeting agendas.\n\n * Organise and schedule meetings and appointments on behalf of Partners.\n\n * Taking and distributing meeting minutes\n\n * Liaison with production and internal departments\n\n * Distribution of bills, managing various rotas, maintaining organisational charts and processes library.\n\n * Supporting the preparation of reports, presentations, and general business correspondence as needed.\n\n * Maintaining an organised and efficient office environment, including managing filing systems (physical and electronic) and ensuring shared spaces are tidy and presentable.\n\n * Typing letters agendas e mails and ad hoc clerical work as needed\n\n * Using MS Office and in-house computerised systems\n\nRequirements for the role\n\n * Previous PA/Secretarial experience to Director level\n\n * Highly organised, able to multitask and work towards deadlines.\n\n * A flexible, can-do approach - ready to get involved in everything from client communications to meeting coordination.\n\n * GCSE in Maths and English at Grade 4 or above (or equivalent)\n\n * Excellent organisation and communication skills.\n\n * Attention to detail.\n\n * Ability to deal with colleagues at all levels\n\n * Discretion and Confidentiality\n\n * Ability to be proactive\n\n * Willingness to help other departments in this central role\n\n * Microsoft Office – Outlook, Excel, Word, PowerPoint experience\n\n * Diary and travel management experience