Job summary
This role provides essential administrative support within the OGN Care Group.
We are seeking an enthusiastic, professional Clerical Officer with strong communication, organisational, and administrative skills.
The ideal candidate will be methodical, organised, flexible, and uphold the Trust's PROUD values. A good understanding of patient confidentiality and administrative experience is required, along with effective computer skills. Experience with hospital computer systems is desirable.
Main duties of the job
To prepare hospital medical records to a high quality standard for clinicians to refer to and record in during Antenatal, Feto-Maternal Unit and Day care clinic sessions.
To act as the main receptionist during a clinic session, ensuring patients enjoy an excellent experience.
To record accurately in the Patient Administration System (PAS), Radiology Information system (CRIS) and Viewpoint each patient's arrival, departure, future care plan, appointments and scans. In addition ensure all clinical coding is completed.
About us
You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.
Details Date posted
22 May 2025
Pay scheme
Agenda for change
Band
Band 2
Salary
£24,169 a year pa/pro rata for part time staff
Contract
Permanent
Working pattern
Full-time
Reference number
190-0368-DIR
Job locations
Jessop Wing
Tree Root Walk, Broomhall,
Sheffield
S10 2SF
Job description Job responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Job description Job responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Person Specification Education and Qualifications Essential
* GCSE at Grade C/4 in English and Maths (or equivalent qualifications) or equivalent experience
Desirable
* NVQ Level II in Business Administration / Customer Service / IT
* EDL
Experience Essential
* Experience of working within an office environment
* Experience of working in a public facing role.
Desirable
* Relevant experience within the NHS
Skills and Knowledge Essential
* Understanding of data protection issues and the ability to maintain confidentiality
* Excellent communication skills, with ability to deal with staff at all levels.
* Displays use of initiative with effective organisational skill
* Ability to prioritise and work to strict/conflicting deadlines
* On-going commitment to personal development
Further Training Essential
* Knowledge of / experience of using information and/or customer service systems.
* Working knowledge of Microsoft Office packages including Outlook, Excel and Word.
Desirable
* Previous experience Infoflex / 59R Software
* Previous experience of PAS / Infoflex / SystmOne (area specific software
Person Specification Education and Qualifications Essential
* GCSE at Grade C/4 in English and Maths (or equivalent qualifications) or equivalent experience
Desirable
* NVQ Level II in Business Administration / Customer Service / IT
* EDL
Experience Essential
* Experience of working within an office environment
* Experience of working in a public facing role.
Desirable
* Relevant experience within the NHS
Skills and Knowledge Essential
* Understanding of data protection issues and the ability to maintain confidentiality
* Excellent communication skills, with ability to deal with staff at all levels.
* Displays use of initiative with effective organisational skill
* Ability to prioritise and work to strict/conflicting deadlines
* On-going commitment to personal development
Further Training Essential
* Knowledge of / experience of using information and/or customer service systems.
* Working knowledge of Microsoft Office packages including Outlook, Excel and Word.
Desirable
* Previous experience Infoflex / 59R Software
* Previous experience of PAS / Infoflex / SystmOne (area specific software
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details Employer name
Sheffield Teaching Hospitals NHS Foundation Trust
Address
Jessop Wing
Tree Root Walk, Broomhall,
Sheffield
S10 2SF
Employer's website
https://www.sth.nhs.uk (Opens in a new tab)
Employer details Employer name
Sheffield Teaching Hospitals NHS Foundation Trust
Address
Jessop Wing
Tree Root Walk, Broomhall,
Sheffield
S10 2SF
Employer's website
https://www.sth.nhs.uk (Opens in a new tab)
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