Accountabilities & Key Tasks * Key accountability to the Director and their line management * Liaison with external contacts including existing and potential clients, suppliers, project partners, advisers, and Government departments in both administrative and management roles * Liaison with internal contacts across VSL International and the Bouygues Group at all levels * Diary management of internal and external meetings, telephone, and video conferences for the Director * Managing meeting preparations for the Director * Co-ordinate pre-meeting documentation and agendas, ensuring the purpose of meetings arranged by the Director is clearly communicated * For meetings arranged by the Director, order and prepare working lunches, prepare drinks and other refreshments * Ensure visitors are assisted while on our premises * Attending meetings to take and issue minutes as required * Assist in the completion of his meeting preparations and actions, initiating and co-ordinating feedback from colleagues * For Commercial and Operations PAs only: Request and arrange project meetings in line with Project Validation Procedure * 'Gatekeeping’ of telephone calls and enquiries, responding and delegating to team members where appropriate * Reading of all post and email correspondence to the Director, responding and delegating to team members where appropriate * Preparation of presentations, letters, reports, and other communications, including sourcing of information for inclusion where applicable, and proof reading of documents * Initiate detailed travel requests, using own initiative to arrange more detailed aspects of travel arrangements and provide detailed travel information packs * Assist in managing their own workload, helping them to organise and manage their time and providing support for tasks as directed * Project work as delegated by the Director, e.g. investigating issues and recommending actions, sourcing information and preparing reports * Direct liaison with other Group companies to fully co-ordinate and manage Group client visits * Proactive support in the preparation and maintenance of Management Systems documentation for which the Director is directly responsible * Administer payments for goods and services as required, and administer the Director’s personal expenses claims * Work with other colleagues as directed in the organisation of company and team events