Job Description Office & Admin Co-ordinator Location: Scarborough HQ Hours: Full time, Monday–Friday (37.5 hours per week) Reports to: Operations Director About the Role As our Office & Admin Co-ordinator, you’ll keep things running smoothly at our Scarborough HQ and support consultants across the business. You’ll be the first face visitors see, the go-to for office logistics, and a trusted hand for admin and compliance tasks – all delivered with attention to detail and great energy. You’ll play a key role in our team’s success and help maintain a positive and professional office environment. Key Responsibilities Office Co-ordination Greet clients, candidates, and visitors with warmth and professionalism Answer phones, monitor the door and office camera, and manage voicemail Manage meeting rooms, diaries, internal events, and celebration lunches Organise team treats, birthdays, anniversaries, cards, and gifts Keep the office tidy, restock supplies (incl. printer ink), and handle post/printing Log and follow up on repairs, liaise with IT and suppliers as needed Support opening/closing routines and ensure a smooth working environment Oversee car checks, repairs, valets, and basic office logistics Set up IT for desks, docking stations, signage, and cabling Maintain stock checks, suggestion box, signage, and meeting board updates Help with internal comms and keep the team informed Admin Support Create and update recruitment templates in our CRM Set up new starters (accounts, equipment, systems access) Support with compliance tasks (e.g. RTW checks), provide cover when needed Build and edit document/email/message/shift templates and compliance settings Oversee processes like surveys, NPS, and follow-ups Update client/candidate records – merging, archiving, coding, etc. Manage the shared support inbox and action requests promptly Help with internal events, Lunch & Learns, and networking bookings Log IT issues and chase resolutions to minimise downtime for consultants Support on projects and one-off admin tasks Order vouchers, cards, and certificates for team and business use What We’re Looking For Super-organised with strong admin and coordination skills Self-starter who can manage workload and meet deadlines Friendly, confident communicator – in person and via phone/email Tech-savvy – experience with CRM/ATS, MS Office, Teams preferred Positive, can-do attitude, happy to pitch in where needed Prior admin/support experience ideal – but full training will be provided Full UK driving licence required Why Castle? We connect top talent with brilliant businesses across Yorkshire Join a fast-paced, ambitious team with a big heart Friendly, buzzing office with strong leadership and investment in you Generous benefits, rewards, and community commitment Full training and ongoing support included Interested? If you're looking to start or grow a career in office admin, this is the perfect chance to join a supportive and dynamic team. To apply please send your CV to Tina Tout, tina@castle-employment.co.uk. Know someone who’d love this role? Please share!