Conference and Event Co-ordinator
35 hours per week - 5 days over 7 - including evenings and weekends Permanent
Salary grade 3 - £25,640 per annum
March 2026
For more than 425 years, the Royal College of Physicians and Surgeons of Glasgow has been improving health and healthcare for people around the world.
Today, we are a professional membership body providing education, assessment and development to more than 15,000 Fellows and Members at all stages of their careers. We are a UK organisation with a global membership.
Our estate in the heart of Glasgow city centre includes modern conferencing and events facilities, a rich and extensive heritage collection with museum status, a library and our multi-award winning events offering, 1599 at the Royal College.
Our purpose is built around delivering:
Excellent education and outstanding member experience
New standards through assessment and gold standard qualifications
Transformative impact on the health and wellbeing of the wider world
Our vision: To build an influential global community that enables our Members to develop the skills, knowledge and influence to improve healthcare standards worldwide.
Our mission: We want to enable our Members to achieve their full potential as healthcare professionals and give them an influential voice in the world.
Our values: The College is not a building or a tradition, but a global community. In all that we do, were committed to putting our people first: Fellows and Members, those undertaking our education and assessment, colleagues and partners.
For us, how we work is as important as what we do, and we aim to live by our values. They embody the essence of the College motto, conjurat amice, meaning together in friendship. Its an approach that is as relevant today as it was 425 years ago.
Community Working together to support one another to succeed; listening to and engaging with partners and people, locally, nationally and globally, to achieve our core purpose.
Integrity Valuing and learning from our heritage and commitment to excellence; never compromising on our core purpose, our standards and the quality of delivery.
Innovation Proactively challenging current thinking with a forward-looking agile approach that meets the changing needs of our members and all those who interact with us.
Inspiration Leading by example through open dialogue, teamwork and engagement to maximise our potential and affect change.
Inclusivity Demonstrating care, kindness, civility, generosity and mutual respect through the way we welcome, work and interact with people.
The Role
Reporting to the conference and event manager, the conference and events coordinator is responsible for the efficient planning of all events on behalf of the college. The post holder will interact frequently with internal and external stakeholders, managing our existing clients expectations and build strong relationships with our new clients.
About You
A degree level Education or equivalent experience
Experience working with diary and venue booking systems
Experience of hybrid event delivery
Experience of working in a busy corporate event venue
Experience of event planning and venue booking processes
Experience of conference organisation
Excellent communication and organisational skills with the ability to influence decision makers at all levels
Experience across corporate and medical sectors is preferred but not essential
Strong interpersonal skills in order to promote the business
Excellent written and verbal communication skills
Strong teamwork, communication and presentation skills
Diplomatic and skilled in complaint resolution
Strong negotiator
Client focused
Detail orientated
Excellent organisational and record keeping skills
Ability to work under pressure
Ability to work independently and flexibly within team setting
Ability to use own initiative appropriately
Job Context and Special Features
Due to the nature of the duties and responsibilities associated with this role, the post holder will be expected to work five days out of seven every week, with variable shifts covering early mornings, evenings and weekends. A flexible approach to the role is required.
Benefits
40 days holiday
Hybrid working at least 50% working in College, dependent on the needs of the business
Pension Scheme The College offers a contributory pension scheme with employee contributions ranging from 6% to 10%, based on the employees chosen contribution level
Enhanced Sick Pay, Maternity, Paternity and Adoption pay
Health and Wellbeing Benefit
Cycle to Work Scheme
Successful candidates will have the requisite ability and experience to meet the specific requirements of the post. If you believe you have the skills to be part of our team then apply by submitting your CV, with a covering letter and Equal Opportunities Monitoring form (available from our website).
The closing date is Tuesday 31 March 2026. However, we will assess applications as they are received and call successful applicants for interview.
Interview Schedule: 10th April 2025.
Due to the high volume of applications received, only short-listed candidates will be contacted.
The Royal College of Physicians and Surgeons of Glasgow is a Scottish Charity, SC000847, regulated by the Scottish Charity Regulator (OSCR).
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