An exciting opportunity to join our Birmingham office as a full-time, permanent Administrative Assistant.
The role
Administrative Assistants are based within the Executive Support Services (ESS) team, which supports all areas of the business. The role reports to the Regional Executive Support Manager or Team Leader and provides assistance to Executive Assistants, utilizing available resources appropriately.
The person
This is an entry-level position. We are open to candidates with backgrounds in customer service or office-based work, regardless of specific experience.
The Role Requires Someone Who:
* is confident and can build sustainable relationships with colleagues;
* is organized and methodical;
* has good attention to detail;
* demonstrates teamwork and self-motivation;
* communicates effectively;
* is proactive and uses initiative;
* can prioritize tasks to meet deadlines;
* attends and participates in meetings;
* is willing to take on new responsibilities and upskill, taking responsibility for their own development.
The activities
Supporting the movement of data, documents, and information, including:
* Managing incoming and outgoing post;
* Filing and managing emails and electronic client files;
* Managing storage and retrieval of deeds, Wills, and original documents;
* Completing courier forms and arranging deliveries;
* Managing special deliveries and proof of posting;
* Handling information stored in data rooms and Sharefile.
File management
With training, you will add and amend data on the firm's client database and assist with financial housekeeping and file management, including:
* Updating contacts, managing mailing lists, and logging activities;
* Supporting risk assessments, conflict checks, and audits;
* Opening, closing, and archiving files;
* Assisting with online finance forms and purchase orders.
General support
You will support Executive Assistants, Lawyers, and Business Services by performing tasks such as copying, printing, scanning, booking travel, completing expense claims, and preparing document bundles. You may also be involved in ad hoc delegated tasks.
We reserve the right to close this vacancy early if sufficient applications are received. Interested candidates should apply promptly.
The Benefits
We offer a competitive salary and a wide range of benefits. Click here to learn more about our core benefits.
Pre-employment screening
Offers are subject to comprehensive screening, including DBS checks, right to work verification, employment history, and character assessments. Full details are available upon request.
The firm
Mills & Reeve is committed to achieving more for clients, their businesses, and communities. We value knowledge, relationships, and tailored advice. Our firm, with over 1,250 staff and 750 lawyers, is ranked in the top 50 UK law firms and recognized as an excellent place to work.
And finally
We promote diversity and inclusion, support flexible working, and strive to create an inclusive environment. We encourage inquiries about workplace adjustments and support diverse needs. Learn more about our diversity initiatives on our website.
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