Job overview
We are delighted to be able to offer the position of Pharmacy Assistant Procurement and Goods In Assistant.
This is a full time role and has become available due to an internal promotion of the existing postholder.
The role will be based within the Inpatient Pharmacy Procurement Team and be primarily office based with some warehouse duties. You may be asked to work cross-site between RPH and CDH. You will be working within a dedicated team whose primary role is to obtain medication in a timely fashion for our patients.
The core hours of duty of the team are between 8:00am and 5:00pm Monday to Friday and you would work 7.5 hours each day between these times.
Depending on bed capacity within the hospital, there are occasions where the volume of work requires flexibility from the team. If additional hours are worked, you will be reimbursed with additional pay or time off in lieu.
Main duties of the job
You will need to have the ability to prioritise your time, be calm under pressure to meet daily deadlines with suppliers and be confident using a PC to complete your tasks. You will have a ‘right first time’ approach to their work. The job involves high volumes of data entry, general office duties and warehouse duties.
You should be a team player, show excellent attention to detail, have a can-do attitude and be confident using a computer. You will need to be well organised with excellent communication skills and demonstrate a desire to contribute towards developing our services. Previous experience in an office or warehouse setting would be advantageous, however full training and support will be provided.
Working for our organisation
We have 10000 fantastic people working hard to deliver quality services to our patients. Whatever your role, you help look after 370,000 people in our local area & give specialist care to 1.5 million people across Lancashire & Cumbria.
Working with us gives you the knowledge and sense of pride that every activity you do genuinely does make a difference to support our patients & staff, ensuring we keep thriving & delivering outstanding healthcare right across our local towns.
You’ll have access to varied development opportunities, learn new skills, meet fab people & do things you’d never have done. You’ll learn about working in a hospital, interacting with people from all different roles to build skills & enhance your career path.
You’ll make an impact, be challenged to think differently, be bold & help innovate to keep improving things. Everything we do centres around patient care which means your role is pivotal and something really to be proud of.
Detailed job description and main responsibilities
We are one of the largest trusts in the country, providing district general hospital services to people in Preston and Chorley and specialist care to 1.5million people across Lancashire and South Cumbria. In addition we are proud to be the regional Major Trauma Centre providing life and limb saving treatment for patients throughout Lancashire and South Cumbria.
Duties will include, but not be limited to:
1. Generating and transmitting orders to suppliers
2. Reconciling invoices
3. Receiving stock and putting it away
4. Filing of associated paperwork
5. Communicating with suppliers/colleagues using the telephone, emails or face to face
6. Using web-based supplier catalogues and ordering systems
7. Using pharmacy software, printers and IT equipment
8. Identifying problem products and escalating to the relevant team
9. Attending team meetings
10. Following all departmental and Trust policies and procedures
Person specification
Qualifications and Education
Essential criteria
11. Basic General Education
12. GCSE Maths & English grade C/ Grade 4 or above OR level 2 numeracy and literacy Functional Skills OR level 2 Maths and English Key Skills or equivalent
Desirable criteria
13. NVQ Level 2 Pharmacy Services
Knowledge and Experience
Essential criteria
14. Experience of working in a team
15. Computer experience including good keyboard skills
16. Knowledge of stock control systems
17. Good telephone/ communication skills
18. Knowledge of Health & Safety principles
Desirable criteria
19. Experience of working in pharmacy
20. Experience of working in a customer facing role
21. Experience of working in a busy environment
22. Experience of processing orders and invoices
23. Knowledge of Good Distribution Practice and MHRA Guidelines