View Vacancy People and Culture Administrator LMS 2645 Open Date 20/06/2025, 10:00 Close Date 06/07/2025, 23:55 Research Institute MRC Laboratory of Medical Sciences As this job does not fulfil the UK Government minimum salary criterion for obtaining sponsored migrant worker status we will be unable to apply for sponsorship for anyone not eligible to work in the UK. At interview, all shortlisted candidates are required to bring with them identification documents and original documents that prove they hold or can obtain the right to work in the UK. You can check your eligibility here: https://www.gov.uk/check-uk-visa/y Research Institute / Unit Information The LMS is a world-class research laboratory where scientists and clinicians collaborate to advance the understanding of biology and its application to medicine. Funded by the MRC as part of UK Research and Innovation, the LMS has a collaborative working culture and new state-of-the-art building based in the heart of West London in the Hammersmith Hospital Campus (W12). The LMS aims to deliver transdisciplinary team science, in synergistic interaction with Imperial College and the wider national research environment. UK Research and Innovation is a new entity that brings together nine partners to create an independent organisation with a strong voice for research and innovation, more information can be found at www.ukri.org Band MRC - 6 Location London Salary £30,346 - 30,776 (inclusive of London Allowance) per annum Contract Type Permanent Job Type Administration & Management Full Time / Part Time Full Time Job Description Overall Purpose: The LMS People and Culture (P&C) Department supports the LMS achieve its strategic vision by closely monitoring the provision of people management practices and organisational cultural initiatives, ensuring that the Institute fosters inclusive leadership and policies that support individuals to feel psychologically safe to undertake their work and develop in their area of expertise. The P&C Department is responsible for all aspects of the employee cycle and staff management, including recruitment, onboarding, induction, probation, retention, performance management, training and development, career development, pay and reward, employee relations, sickness absence, terminations, leave of absences, restructuring and change management. All of these areas are required to be managed in a way that promotes equality, diversity and inclusion. The P&C Administrator is an important role within the P&C Department, providing high-quality People administrative support and first-class People guidance in areas including recruitment, onboarding, induction, probation, promotion, and the end of contract. The P&C Administrator acts as an integral team member, providing administrative support and assistance on People management practices and P&C projects. Main Duties and Key Responsibilities The P&C Administrator is expected to: Acts as the first point of contact for the P&C Department, responding to a range of People and recruitment queries and signposting to relevant information, whilst directing more complex queries to the P&C Advisor, Deputy Head and/or Head of People and Culture To process all purchasing requirements for the department through close liaison with the procurement team To process the visiting worker applications and to update the visiting worker logs Provide administrative support and assist in recruitment campaigns for MRC LMS and Imperial College recruitment To assist with the processing of Right to Work and Visa applications To manage the new starter process, which includes: organising and processing employee references, undertaking Right to Work checks, completing onboarding forms, arranging IT set up, security access rights, and supporting the recruiting manager in preparing for a successful induction To manage the offer of employment process once confirmed by the recruitment manager To confirm with candidates the outcome of their assessments/interview, to request and check references, and to confirm the employment start dates in line with right to work document To regularly update the P&C Business recruitment, onboarding and leavers log To organise the LMS People Induction Programme for all new starters from Band 4 and below To coordinate the New Starters Lunch, which runs every 6-8 weeks To process work experience requests To review and update the starters and leavers spreadsheet and to distribute to colleagues within LMS on a weekly basis To process contractual extensions and resignations for MRC and Imperial employees To manage email and IT request for all new starters, extensions and leavers To support the P&C Advisor with processing promotions, including A to B and Instant Recognition Awards, ensuring they are processed according to the payroll cut-off date To monitor probationary periods, communicating with line managers Electronic filing, checking documents on HR system, data input on various spreadsheets Contribute to and/or support the development and implementation of projects as required / appropriate Working Relationships The P&C Administrator reports to the Deputy Head of People and Culture The P&C Administrator communicates with P&C Team members to provide recruitment updates, and to provide administrative services which support wider People tasks and projects The P&C Administrator communicates with LMS Group Heads to develop their recruitment campaigns, and to provide necessary updates and documentation to recruiting managers with the recruitment process The P&C Administrator communicates with the UKRI Recruitment Team and Imperial Recruitment HUB to process recruitment requests The P&C Administrator will build networks with the parent organisation, UKRI, to obtain People advice and information, as appropriate, including liaising with the Immigration Team and Policy and Reward The P&C Administrator will build networks with external stakeholders, including Imperial College and UK Shared Business Service (UK SBS) The P&C Administrator will liaise with the Finance and IT departments as part of the recruitment and onboarding process Any other duty as deemed job related by Head, Deputy Head and P&C Advisor Person Specification Education / Qualifications / Training required (will be assessed from the application): Essential: Educated to A Level standard Desirable: CIPD (Level 3) HR or managerial qualification Knowledge and experience (will be assessed from the application and at the interview): Essential: Intermediate level skills in the use of Microsoft applications (Word, Excel, PowerPoint and Outlook) Administration experience Experience of providing excellent customer services to a range of stakeholders Desirable: Experience of working in People and Culture environment An understanding of UK employment legislation, particularly in reference to Right to Work legislation Knowledge of fair recruitment practice Knowledge & experience of HR Systems Personal skills / Behaviours / Qualities (will be assessed at the interview): Essential: Desire to work in and interest in HR Ability to act on own initiative, but to know when to seek advice from more senior colleagues Ability to demonstrate high attention to detail Ability to demonstrate a professional and approachable service Good organisational skills with the ability to adapt to regularly changing priorities and workloads Ability to maintain confidentiality and handle sensitive information Ability to support team members Good verbal communication skills in English Further Information Applicants should submit a CV, names and contacts of two scientific references along with a cover letter stating why you are applying for this role (providing evidence against the requirements of the job as per the job description and person specification). Applications without a cover letter will not be accepted. Please quote reference number LMS 2645. Please note that applications may be reviewed by both LMS and Imperial staff The MRC is a unique working environment where scientific researchers and professional support staff can actively partake in world class innovation and collaboration opportunities and their skills and knowledge through accessing a wide catalogue of training & development, including professional registration with the Science Council. In addition, MRC (part of UKRI) provides its community of employees access to a whole host of useful benefits, including a defined benefit pension scheme and excellent holiday entitlement (30 days plus 2.5 privilege days & 8 bank holidays), family friendly policies (6 months full pay maternity & adoption leave), a range of shopping/travel discounts, access to our Employee Assistant Programme Scheme, Health and Wellbeing Support and a salary sacrifice cycle to work scheme. Please follow this link to find out more - Benefits Our success is dependent upon our ability to embrace diversity and draw on the skills, understanding and experience of all our people. We warmly invite people from diverse backgrounds and heritage, including people who identify as having a disability, to apply for a role that excites them. As "Disability Confident" employers, we guarantee to interview all applicants who have disclosed they have a disability and who meet the minimum criteria for the vacancy. UKRI supports research in areas that include animal health, agriculture and food security, and bioscience for health which includes research on animals, genetic modification and stem cell research. Whilst you may not have direct involvement in this type of research, you should consider whether this conflicts with your personal values or beliefs. We will conduct a full and comprehensive pre-employment check as an essential part of the recruitment process on all individuals that are offered a position with UKRI. This will include a security check and an extreme organisations affiliation check. The role holder will be required to have the appropriate level of security screening/vetting required for the role. UKRI reserves the right to run or re-run security clearance as required during the course of employment.