Personal assistant

ARE YOU AN EXPERIENCED PERSONAL ASSISTANT? ARE YOU ABLE TO WORK IN A FAST PACED AND REACTIVE ENVIRONMENT? THIS COULD BE THE PERFECT ROLE FOR YOU KPI are supporting one of our key clients exclusively, for the recruitment of a personal assistant to work closely with the MD. Job Summary: We are seeking a highly organised and proactive Personal Assistant to support the MD. The ideal candidate will manage schedules, handle communications, assist with personal and professional tasks, and ensure smooth daily operations. Efficiently manage and coordinate the MD's calendar, scheduling meetings, appointments, and travel arrangements to ensure seamless daily operations. Acting as the primary liaison for key clients, and external stakeholders. Managing all emails, phone calls, and correspondence professionally and promptly. Organise travel, including accommodations, and detailed itineraries. Prepare reports, presentations, and other key documents with accuracy and timeliness. Plan and facilitate meetings. Maintain confidentiality and handle sensitive information with discretion. Oversee client onboarding, ensuring a smooth contract setup and fostering strong relationships throughout the process. Gather relevant information and format it into professional documents for client meetings. Attend meetings, take minutes, and ensure follow-ups and action points are completed. Act as the primary contact for key clients, including some after-hours support. Manage and complete tender documents, ensuring timely submission before deadlines. Respond to emails on behalf of the Director for both internal and external communications. Support the Director’s personal property investment company by managing the portfolio, liaising with tenants regarding queries and payments, and maintaining updated records. Requirements: Proven experience as a Personal Assistant or similar role. Excellent organizational and time-management skills. Strong written and verbal communication abilities. Ability to multitask and prioritize daily workload. High level of discretion and confidentiality. Proficiency with MS Office (Word, Excel, PowerPoint, Outlook) and scheduling tools. Professional demeanor and attention to detail. Flexibility to travel or work irregular hours if needed