Job Overview
Job Title: Publishing Assistant
Contract: Permanent (full-time)
Salary: £33,833
Location: London/Hybrid
Application Closing Date: Thursday 16th October 2025
Overview
In this hybrid role, you will support colleagues from the Publishing Team with administrative tasks related to the publication of a portfolio of leading biomedical journals. As a vital member of the team, you will bring structure and order to core publishing processes, providing the crucial back office support that enables the busy team to deliver their objectives.
You will have the opportunity to be engaged in project work, gain a greater understanding of the academic journal industry more widely, and develop knowledge and skills to enable you to progress in your publishing career.
Job purpose
The Publishing Assistant provides support across a large portfolio of specialist biomedical journals. This role is an essential part of the wider Publishing Team and involves assisting the Head of Portfolio, Senior Publisher, Publishers and Publishing Executive.
This is a varied and busy role that requires excellent organisational, administrative and communication skills. Duties are wide-ranging, but include research and data collection to aid journal development across the portfolio; maintaining and updating journal records, finances, information files and websites; and organising and attending meetings.
Responsibilities
1. Financial administration: Process supplier invoices based on payment schedules. Keep payment files up to date and handle confidential information in line with regulations. Ensure all payments relating to meetings are accounted for.
2. Journal data and desk research: Collate regular and ad hoc data for general reporting, meeting reports and strategic development plans. Research competitors and landscape information to support new initiatives.
3. Meeting management: Arrange suitable meeting dates with all attendees. Coordinate meeting logistics including videoconferencing, catering, reception passes, travel and accommodation. Attend and take meeting minutes when required.
4. Editorial team administration: Maintain editorial board lists and conflict of interest statements on internal systems. Ensure new team members are set up appropriately. Keep websites up to date with team changes. Notify other departments of changes.
5. Website maintenance: Update website information as required by the Publishing Team.
6. Social and multimedia management: Assist external editors with organising interviews. Upload new podcasts, videos and blog posts as required.
7. Other: Cover for the departmental Publishing Administrator or Publishing Team members when required. Participate in ad hoc Publishing Team projects.
Skills, experience & qualifications
8. Relevant experience in a scholarly publishing environment is desirable
9. Proficient in standard software packages, such as Microsoft Office or Google Suite; basic web skills desirable (e.g. WordPress)
10. Ability to research information independently
11. Ability to prioritise workload
12. Attention to detail
13. Excellent written and verbal communication skills
14. Self-motivated and results-focused
Why work for us
.
Flexible Work and Workplace Perks
15. We’re committed to flexible working that supports both your needs and the requirements of the role.
Generous benefits
16. Generous double-matching employer pension contribution, up to 12%
17. Discounted dental and travel insurance
18. Seven x salary life assurance cover and a generous income protection package
19. Discounted gym membership, cycle-to-work and season ticket loan
20. Discounts for retail and leisure products through yourReward
Work-life balance and wellbeing
21. Twenty-five days holiday + bank holidays + a BMJ Day off.
22. Additional holiday through long service; buy up to 5 additional days
23. Leave for moving house, volunteering or getting married
24. Concierge service Seniorcare by Lottie
Equity, Diversity and Inclusion
25. Equity, Diversity and Inclusion are not buzzwords to us, but fundamental company priorities
26. We believe that a diverse workforce brings unique strengths and insights, enabling us to better serve our customers and drive positive change in our industry.
27. If you are from an under-represented or historically marginalised community, we are particularly interested in hearing from you.
28. Join our employee-led networks focusing on Gender, Race and Cultural Diversity, Sexual Orientation, Mental Health and Well-being, Parents and Carers and Age.
29. Disability Confident Committed employer
Learning & Development
30. Personal development plan
31. Mentoring scheme
32. Career Coaching
33. Opportunities to pursue professional development
34. Strengths-based development