Emergency Department Stores & Equipment Administrator
Closing date is 13 April 2026
We are looking for an Emergency Department Stores & Equipment Administrator to support the Emergency Department Inventory & Supplies team with the distribution of stock and replenishment of medical consumables across the Emergency Department clinical floor.
Your role will involve working within a team to provide a high quality service which offers a timely responsive and pro‑active service for the movement of stock, materials and equipment within the Emergency Department and Emergency Floor.
Main duties of the job
* To prepare emergency equipment packs
* Ensure restocking of all equipment required for service provision
* Ordering of stock when required.
* Restocking of areas when requested in a timely manner ensuring that these areas are not overstocked.
* Any other duties as may reasonably be required to assist clinical staff to ensure a safe environment for patients and staff in support of the clinical teams in the Emergency Floor.
* To produce a high standard of work at all times, particularly when working under pressure, in order to meet strict and demanding deadlines.
* To undertake all work in a highly sensitive and confidential manner.
* General duties, e.g. delivery of beds, materials/equipment and all other removal requests that arise in the course of the day’s duties.
* Replenish and maintain all emergency equipment and trolleys as well as regular cleaning and stocking of equipment trolleys in use in the clinical area.
* To develop and maintain relationships with staff in the adult and ED departments to ensure high levels of customer satisfaction with the service provided
About us
At East and North Hertfordshire Teaching NHS Trust, we are proud of the range of general and specialist services we provide and our 6,000 or so dedicated staff ensure our patients get the best care. Our ability to be flexible and innovative in the way in which we work and deliver our services to our catchment has never been more important than it is now.
We run the following hospitals:
* The Lister Hospital, Stevenage
* New Queen Elizabeth II (New QEII), Welwyn Garden City
* Hertford County, Hertford
We have ambitious plans to become an outstanding, patient‑led Trust where dedicated staff provide high‑quality, compassionate care to our patients. We continue to undergo significant transformation and our staff and patients are at the heart of delivering this ambitious agenda.
We are committed to a positive work life balance for our employees. This means that any employee is entitled to seek to work flexible working patterns and we are committed to listen and consider all requests. Such requests, of course, have to be made and considered formally, and will need to be balanced against service needs, but our starting point will always be to find ways to support making them happen.
Job responsibilities
* To assist clinical staff to ensure the environment is safe
* Daily check and ensure that any broken equipment is taken to EBME and replacement equipment is loan to the department by EBME where appropriate and keep a list of equipment not in the department
* Collection of medical devices from other areas of the trust
* For the day to day safety and security of the ED equipment and store facilities
* To order, receive and process internal requisitions via the Trust’s online computerised system for all ED stores items (excluding drugs) in a cost‑effective and timely manner and in line with Trust procedures.
* To monitor, report and update the maximum and minimum stock levels held in the ED stores basic inventory program ensuring that a consistent and cost‑effective approach to stockholding is achieved
* Ensure all stock is in date and stored correctly, and any out of date stock is disposed of accordingly
* Responsible for monthly stock take and reconciliation with the basic inventory package. Investigating of non‑balancing stock
* Preparation of weekly and or monthly reports on stock for the ED senior nurse / matron
* Undertake yearly Trust audit of all stock
* Liaising with suppliers / internal facilities department as necessary
* To unpack and accurately store all deliveries.
* Ensure all trolleys within ED are checked twice per day and stocked accordingly including PPE maintenance
* To return goods to suppliers / facilities department ensuring credit due or replacement goods are returned to the Trust
* Ensure all emergency trolleys and back up trolleys are correctly stored
* Devise and maintain a robust storage system that is conducive to stock being accessed immediately
* Carry out a safety check of sharp bins daily ensure correct trust policy is being followed
Person Specification
Qualifications / Training
* Basic education
* GCSE Grades A‑C or equivalent in English and Maths
* Able to demonstrate an understanding of moving and handling techniques
* Computer Literacy to RSA level 2 or above
Previous Experience
* Experience in a comparable purchasing/logistics/retail environment or admin experience
* Good verbal and written communications.
* Ability to work closely with all grades of staff.
* Adaptability, ability to prioritise work
* Previous experience in health care setting
Skills
* Ability to communicate in a variety of settings with patients of varying levels of understanding, staff and visitors
* Self‑motivated
* Flexibility and team participation
* Adaptability, ability to prioritise work, especially under pressure.
* Understanding of quality and change in the clinical setting
* IT skills to include spreadsheets and databases
* Analytical skills
Knowledge
* Understanding of the requirements of the role
* Knowledge of processes involved in stock control and managing stores
* Basic understanding of NHS issues
* Knowledge of health and safety issues
Other requirements
* Understanding of, and commitment to, equality, diversity and inclusion
* Role model our Trust values every day
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer name
East and North Hertfordshire Teaching NHS Trust
£24,937 to £26,598 a year per annum pro rata
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