From 6th July we are seeking to appoint a committed and conscientious Finance Assistant to join a small, but integral Finance Team that is critical to the success of the financial management of the school. You wil also be working proactively with the wider support team and teaching staff in a large and busy secondary school. This role wil suit a reliable, enthusiastic, trustworthy and organised individual with the desire to learn and develop.
WE ARE LOOKING FOR THE FOLLOWING SKILLS AND QUALITIES:
* The ability to work on your own initiative and prioritise your work.
* To folow direction and work in colaboration with the CFO.
* Have working knowledge of a financial software package.
* Understanding of the importance of maintaining accurate financial records
* A good communicator and team player
WE CAN OFFER YOU:
* The opportunity to be part of a dedicated team within a caring school environment
* Opportunities for professional development
* Option to join a pension scheme with generous employer contributions
* Employee benefits including an Employee Assistance Programme & Cycle to Work scheme
* A commitment to staff welbeing
* Free onsite parking including electric car charging points
The candidate will contribute to the safeguarding and promotion of the welfare and personal care of the children and young people with regard to the Keeping Children safe in Education (KCSIE) guidelines and Area Child Protection Procedures. The Cotswold School is committed to safeguarding and promoting the welfare of children and young people, and expects al staff, Governors, visitors and volunteers, to share the same commitment. This position is subject to an Enhanced DBS check.
Job Details
* Job Title: Finance Assistant
* Responsible to: CFO
* Overal Responsibility: Completing financial routines relating to orders, invoices, payments, income and expenditure. Undertaking general office and administrative duties as required. Contribute to the safeguarding and promotion of the welfare and personal care of the children and young people with regard to the Keeping Children Safe in Education (KCSIE) guidelines and Area Child Protection Procedures.
Job Outline
* Establish and maintain good relationships with students, parents/carers, colleagues, suppliers and contractors.
* Provide efficient finance and administration assistance to the CFO and wider Admin Team.
* Assist in maintaining and updating information held on school finance systems including recording expenditure and income, accessing and producing reports for budget holders
* Understand how to process orders ensuring sufficient funds are available beforehand.
* Process a high volume of purchase invoices, matching with orders where appropriate.
* Process payments, following required authorisation.
* Ensure the safe receipt, handling and banking of monies and cheques received.
* Create ParentMail payment items for approved school trips. Monitor associated income and issue payment reminders as necessary. Report on the surplus or loss of individual school trips.
* Liaise with suppliers, contractors, other schools and organisations, budget holders and attend to queries as required by her/his line manager.
* Reconcile supplier accounts on the finance system to supplier statements.
* Reconcile school credit card statements to the finance system.
* Issue invoices through the sales ledger, following up their prompt payment, as directed.
* Post journals as required.
* Ensure that all administrative duties, checks and documentation are completed to the required level of accuracy including returns and reports.
* Maintain both manual and computerised record and filing systems in line with audit requirements.
* Deal with correspondence promptly and as required including distribution of invoices received, payment queries, communications received from suppliers, contractors and the bank.
* Answer incoming and internal finance related calls, dealing with requests and enquiries and taking messages as required.
* In conjunction with the line manager, take responsibility for personal professional development, keeping up-to-date with research and developments related to school efficiency, which may lead to improvements in the day-to-day running of the School.
* Undertake any necessary professional development as identified in the School Development Plan taking full advantage of any relevant training and development available
* Maintain a professional portfolio of evidence via SchooliP to support the Performance Management process - evaluating and improving own practice.
The Cotswold School is committed to safeguarding and promoting the welfare of children and young people, and expects al staff, Governors, visitors and volunteers, to share the same commitment. This position is subject to an enhanced DBS check, satisfactory references and checks regarding suitability to work with children.This post is in regulated activity and is exempt from the Rehabilitation of Offenders Act 1974 (Exceptions Order 1975, amended 2013 & 2020). The successful applicant wil be subject to all necessary checks and be required to provide evidence of identity, right to work in the UK and professional qualifications (where relevant).In line with KCSIE 2025, we wil conduct an online search for al shortlisted candidates. Any relevant information wil be discussed further with the applicant during the recruitment process. Whilst every effort has been made to explain the duties and responsibilities of the post each individual task undertaken may not be identified. We are an equal opportunities employer and value and respect diversity across our whole school community. This job description wil be reviewed annualy and may be subject to amendment or modification at any time after consultation with the post holder. It is not a comprehensive statement of procedures and tasks but sets out the main expectations of the School in relation to the post holder’s professional responsibilities and duties. Elements of this job description and changes to it may be negotiated at the request of either the Headteacher or the incumbent of the post
#J-18808-Ljbffr