Under the direction of the CFO, the Accounts Clerk is responsible for preparing procedures to ensure timely, reliable, and accurate processing of obligations and commitments to third parties and staff members.
Job responsibilities:
1. Create credit card payment schedules and post all credit card payments in the system after payments are made.
2. Check petty cash receipts against schedules, receive, and post documents after float refunds.
3. Prepare quarterly fixed asset schedules.
4. File cheque vouchers, receipts, and invoices, ensuring that invoices are attached to all prepayments made using estimates before filing.
5. Reconcile monthly vendor statements as assigned.
6. Enter brokerage charges into accounting software, including deferments and logistics payments.
7. Categorize import and export customs charges and file related documents.
8. Reconcile received documents against Customs credit card statements to ensure expenses are properly accounted for.
9. Participate in inventory count reviews and verifications.
10. Assist in scheduling weekly vendor payments.
11. Enter payment transactions into the system, ensuring correct expense classifications.
12. Prepare prepayment and accrual journals quarterly.
13. Assist in preparing audit schedules and support auditors during audits.
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