Are you an organised and people-focused professional?
Our client is seeking an experienced Administration Assistant to provide vital support across the business. This full-time role (40 hours per week, Monday to Friday) is offered on an ongoing contract, presenting an excellent opportunity to join a supportive, fast-paced environment.
Main responsibilites:
Conduct all hospitality for visitors ensuring meeting rooms have everything they need
Meet and greet visitors and act as front of house, arranging appropriate PPE
Ensure that anyone entering site has either completed a visitor or a contractor induction in liaison with site security
Assist the Recuritment & Training Administrator with any training administration required
Collate work instructions and update the Training Matrix
Coordinate Occupational Health visits and distribution of paperwork
Coordinate cleaners
Control stationary stock and prepare stationary orders as and when required
Ensure printers onsite are working and stocks of consumables are available and coordinate callouts of engineer visits for printers on site
Updating the Vehicle and Plant Maintenance Spreadsheet & distribute any issues
Assistance with HAZOB & ORCA/Gemba Cards filing
Assisting the OMF Department with General Administration
Prepare Purchase Requests as required
Ensure the daily and weekly security reports are completed and distributed
Create and distribute site zone safety inspection rotas, maintain tracker allocate actions
Receipting of delivery notes on GEOS
Maintain plant timesheets for Operations Lead
Skips Coordinate collection / exchange /uplifts and maintain registers
Maintain the IT Store returning to Aberdeen any items as required
Any other administration duties as and when required
What we're looking for:
Previous administrative experience
Good working knowledge of Microsoft Office 365 applications
Positive and friendly service attitude
Ability to organise own workload, to work accurately and multitask
Excellent communication skills both verbally and written
Team player but also able to work on own initiative
Our role in supporting diversity and inclusion
As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment