Infrastructure Administration Officer
Helensburgh
Contract
Hybrid (2 days on-site)
Purpose of the job
This role supports estate utilisation, infrastructure planning and formal change processes, ensuring effective coordination, documentation control, and stakeholder engagement. The successful candidate will work closely with managers and operational teams to help ensure infrastructure and estate activities align with long-term strategic objectives and governance requirements.
Key Accountabilities
1. Provide administrative support to infrastructure planning and estate utilisation activities, ensuring alignment with strategic objectives and governance frameworks.
2. Support the coordination and ongoing management of estate siting and space allocation processes.
3. Act as secretariat for governance and planning meetings, including organising meetings, preparing agendas, taking minutes and tracking actions.
4. Maintain accurate records, plans and documentation, ensuring information is appropriately stored, version-controlled and communicated.
5. Assist with the development and maintenance of risk and issue registers, liaising with stakeholders to support mitigation and resolution.
6. Support formal infrastructure and estate change processes by coordinating inputs and tracking agreed actions and deliverables.
7. Assist infrastructure and estate planning teams by coordinating requirements through defined approval and delivery processes.
8. Support early and ongoing engagement with internal and external stakeholders to ensure clear communication and strategic alignment.
9. Provide administrative support to long-term estate and infrastructure planning initiatives and programmes.
10. Assist in maintaining alignment with relevant asset, estate and infrastructure management plans and best practice.
Occupational Skills and Knowledge
11. Proficient in Microsoft Office 365
12. Strong administrative and organisational skills, ideally within a structured or regulated environment
13. Experience supporting meetings, governance activity and formal documentation
14. Effective written and verbal communication skills
15. Highly organised, proactive, and capable of working independently
Pourquoi nous rejoindre ?
Nuvia is a subsidiary of VINCI construction - an international company that operates across highly regulated sectors including Civil Nuclear and has a strong presence and history of delivery at nuclear sites in the UK and internationally.
Nuvia is a performance-driven company that is committed to the development of its people within a culture of safety, innovation, and excellence.
Employee Staff Benefits:
16. 8.5% Pension Contribution & Life Assurance
17. Private Medical Scheme*
18. Employee Share Scheme
19. Salary Sacrifice Schemes: Electrical Vehicles, Technology and Cycle to Work
20. 25 days holiday (increasing to 28 days after 5 years’ service, 31 days after 10 years’ service)
21. Option to buy, sell and carry over up to 5 days annual leave per year
22. In partnership with trade unions
23. Gym Discounts
24. Personal Development & Further Education Support
25. Long Service & Recognition Awards
26. Free Employee Assistance Programme
27. *After 1 year of service.
Entité
NUVIA est une branche de VINCI, plus grand groupe intégré de concessions et BTP du monde. NUVIA est plus particulièrement l'entité nucléaire du Groupe VINCI et est impliqué dans le cycle de vie tout entier des installations nucléaires, du New Build au démantèlement, en passant par la maintenance et l'exploitation. NUVIA est en croissance constante, avec plus de 2700 salariés dans le monde. En moyenne, 100 hommes et femmes nous rejoignent chaque année. Maintenant, plus que jamais, nous recherchons de nouveaux talents pour soutenir la croissance du groupe.