1. Do you have strong experience within Microsoft Office?
2. Can you book travel within the UK and international?
About Our Client
Mulitnational Oil and Gas company
Job Description
As the Personal Assistant, you will be responsible for:
3. Calendar management: use own initiative to prioritise meetings, ensuring that there are no scheduling conflicts and there are sufficient keep clear breaks.
4. Event/Team off sites/Leadership meetings: Organise complex global meetings, that the necessary preparatory materials are received by all parties on time plus attendance of meetings.
5. UK and International travel arrangements: Ensure that travel arrangements are sensible, practical, cost effective and in-line with travel policies using Egencia.
6. Inbox management: Ensure that urgent correspondence is flagged or responded to in the manager's absence.
7. Provide written and verbal correspondence to internal and external contacts in a courteous, helpful and timely manner.
8. Preparation of e-expenses using Concur and the management of invoices via Ariba and SAP.
9. General administration: Act as first point of contact often in the absence of supervision. Maintain electronic and paper filing systems, relevant SharePoint, distribution lists, absence records and working from home days.
10. Managing joiner/mover/leaver process through Accsys system manager
11. Help coordinate recruitment process with People & Culture (P&C) teams, candidate interview
The Successful Applicant
To be successful in applying to this Personal Assistant role, you should have:
12. Worked within similar environment
13. Extensive experience of complex calendar and meeting/global event management
14. Ability to produce professional presentations and documents which are compliant with brand
15. Ability to communicate with a range of internal and external contacts in a professional and timely manner
16. Keen attention to detail
17. Familiarity with invoicing/expense processes (Concur/Ariba/SAP)
18. Experience in prioritising and identifying urgent issues on the behalf of others with minimal supervision
19. Strong experience within Microsoft Office, Excel, Word and PowerPoint
What's on Offer
Competitive SalaryHybrid working