I'm currently supporting a leading commercial law firm that is looking to expand its Accounts Payables team with the hire of an experienced Accounts Payable Clerk. This is an excellent opportunity for someone who enjoys working in a structured environment, thrives within a busy finance team and takes pride in delivering accurate and efficient AP processes.
The Role In this position, you will be responsible for delivering a full end-to-end accounts payable service, including processing supplier invoices, staff expenses and disbursement payments with accuracy and attention to detail. You will take ownership of key areas within the purchase ledger, support payment runs and ensure compliance with internal controls and VAT regulations. This role is well suited to someone who enjoys a mix of transactional work, problem-solving and regular engagement with suppliers and internal stakeholders.
Key Responsibilities:
Reconciliations & Reporting
* Conduct regular reviews of supplier accounts, investigating and resolving mismatches or outstanding items.
* Keep purchase ledger files up to date and well organised for easy reference.
* Produce routine summaries of unpaid invoices and other AP-related metrics for the finance team.
Expense Reimbursement
* Manage staff expense submissions, ensuring they meet internal policy requirements prior to processing.
* Allocate expenses to the appropriate cost centres and ledger codes.
* Prepare and action scheduled payment batches for reimbursing staff.
Compliance & Controls
* Follow established financial controls and authorisation procedures across all AP activities.
* Verify that VAT has been applied correctly on invoices and payments.
* Support audit requests by providing clear, accurate records and documentation.
Supplier Payments
* Process incoming supplier invoices efficiently and within agreed timeframes.
* Ensure all entries are coded accurately across departments, nominals and cost centres.
* Set up and upload payment runs to the appropriate banking system.
Disbursement Payments
* Handle invoices relating to disbursements, making sure the correct matter and client references are used.
* Upload approved disbursement payments to the firm's banking platform.
What I'm Looking For:
* At least three years' experience working in an accounts payable capacity within a legal finance environment.
* Strong working knowledge of VAT rules and how they apply within AP processes.
* Confident user of Excel
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