Reporting to the PFI contracts manager to support the PFI Contract monitoring officer with the programme of co-ordination and delivery of the compliance responsibilities and provide assurance that effective and responsive processes are maintained across the Barts Trust sites.
Main duties of the job
Process incoming PFI variation requests and send the requests to Trust PFI Representative and work closely with any members of the management team to assist in improving the quality and compliance of E&F PFI service delivery.To liaise where necessary to obtain information from the PFI SPV management company and their sub-contractors on Estates related issues.Support the PFI Associate Director in monitoring and overseeing risk and governance processes and reporting systems, ensuring that Trust policies and procedures are adhered to.Auditing, Monitoring and recording the rectification of any service failure provided by the sub-contractor or Trust team.Maintaining and updating shared drive directory and any project documentary management systems and record systems.Produce regular audit reports regarding the performance standards of all Hard FM contracts in terms of contractual compliance, service failures and rectification methods, recording the application of non-compliance and the application of penalty deductions in favour of the Trust and cross referencing this data with the Unitary Invoice to ensure compliance.
About us
Barts Health is one of the largest NHS trusts in the country, and one of Britain's leading healthcare providers.
The Barts Health group of NHS hospitals is entering an exciting new era on our improvement journey to becoming an outstanding organisation with a world-class clinical reputation. Having lifted ourselves out of special measures, we now have the impetus and breathing space to chart a fresh course in which we are continually striving to improve all our services for patients.
Our vision is to be a high-performing group of NHS hospitals, renowned for excellence and innovation, and providing safe and compassionate care to our patients in east London and beyond. That means being a provider of excellent patient safety, known for delivering consistently high standards of harm-free care and always caring for patients in the right place at the right time. It also means being an outstanding place to work, in which our WeCare values and behaviours are visible to all and guide us in how we work together.
We strive to live by our WeCare values and are committed to promoting inclusion, where every staff member has a sense of belonging. We value our differences and fully advocate, cultivate and support an inclusive working environment.
Job responsibilities
We are looking for the best talent to lead our ambitious new healthcare organisation. In return, the Barts Health will provide unsurpassed professional development opportunities, enabling investment in a range of new initiatives that would mean:
doctors and nurses in training will be able to gain experience in different hospitals along the whole patient pathway;
there would be greater opportunity for career progression we could retain good staff who might otherwise leave to gain promotion;
becoming world-class will enable us to recruit some of the best doctors and researchers in the world who can share their knowledge and experience;
joining forces with other partners in an Academic Health Science System will mean that staff would be better able to secure funds and pool their talents to develop new technology, techniques and treatments.
We are dedicated to being an outstanding place to work and will work with you to get the best experience. We know flexible working is not a one size fits all and will mean something different to everyone. We are inclusive, so if you are interested in flexible working, please speak to the recruiting manager.
The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience, and knowledge required. For both documents, please view the attachment/s below.
Person Specification
Qualifications
* GuidanceScore Degree level qualification or equivalent
* BTEC technical with experience in an operational or monitoring post
* Delivering multi FM services and/or PFI Schemes experience
* Highly developed knowledge of FM or technical services in a Healthcare environment.
Experience
* A minimum of 4 years supervisory experience within a Facilities Management environment
* Experience of working with contracted out support services. NHS experience, preferably within either an acute environment
* Skills to manage change.
* Analytical skills: the contract manager will need to be able to analyse the contractual documents and put in place practical monitoring processes regarding the provisions of the project
* Strong leadership and persuasion skills.
* Ability to work under pressure and possess good time management skills balancing and achieving numerous deadlines
* To hold the aptitude and ability to communicate at all levels with internal and external clients demonstrating an empathic approach in challenging circumstances.
Knowledge
* Good understanding and training in contract management; project management
* Detailed knowledge and experience of developing, negotiating, tendering and managing complex high value contracts, such as PFI agreements or contracts.
Skills
* Good written and verbal communications - both one to one and within a group setting. Computer literacy including MS Office.
* Excellent negotiating skills. Ability to plan rotas and review workforce needs in relation to changes in service provision. Ability to assess individual competency and identify training needs
* Possess self-motivation and have the ability to work under own initiative monitoring service provision and generating action plans and executing them.
* Strong leadership and persuasion skills.
* Ability to work under pressure and possess good time management skills balancing and achieving numerous deadlines
* To hold the aptitude and ability to communicate at all levels with internal and external clients demonstrating an empathic approach in challenging circumstances
Other
* The post holder be required to flexibly hours occasionally, when workload
* Ability to move freely between sites and within the sites. Some bending and stretching required but for a defined period
* Sufficient to perform the duties of the post with any aids and adaptations
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
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